We are in search of a highly organised, supportive and high performing PA to support Directors across the People & Culture department. The role manages and understands the day to day needs of the Directors, providing full administrative support to enable them to carry out their roles effectively and efficiently. You're also be responsible for various tasks depending on the needs of the Directors but could include invoices/purchase orders, presentations, events, travel and company initiatives.

In addition, the PA will support the Head of Workspace in terms of basic diary and invoicing and purchase orders.

3 best things about the job

Part of a high performing People & Culture team that allows you to develop a wide range of skills.
You'll also have the chance to work on diverse initiatives, gaining experience in everything from talent management, people operations , DE&I and people partnering to name a few.
Supporting People & Culture Directors means working with various teams and departments, fostering connections with Globallers at all levels.

Measures of success -
In the first few months, you would have:
Built a strong and positive relationship with your Directors
Got to grips with systems, diary management and the Global way of working
Developed strong relationships with fellow PAs
Successfully adapt your style to your diverse stakeholders
Created an effective way of working to enhance the Directors output
Formed a good understanding on the business and how the Directors role is crucial, to ensure you can support effectively

Responsibilities of the role

Deliver extensive and detailed diary management, using insight and decision- making skills for rescheduling for the Directors
Provide support across the People & Culture team for events including large team meetings, training, socials and workshops
Organise and support internal and external meetings in terms of set up/refreshments: booking meeting rooms; make appropriate arrangements for visitors, giving them the best experience
Support the Head of Workspace for basic diary and finance admin
Plan and project manage delivery of tasks and projects whilst adhering to strict deadlines
Efficiently arrange travel, accommodation and entertainment for your Directors' meetings and trips
Effectively manage entire expense claims for Directors (both company credit card & cash)
Maintain good practice with integrity and diplomacy, especially in relation to HR and/or people matters
Actively maintain filing, photocopying and stationery
Act as an integral part of PA community especially for the organising of Company events
Provide cover to the CPO and General Counsel in times where their Executive Assistant is on leave

What you will need

The ideal candidate will be proactive and willing to develop and implement innovative solutions, capable of the following:
Confidence in your skills and your ability to work with strong character individuals is essential
Manage expectations brilliantly - this means maintaining a positive approach with a firm, but fair attitude
Customer orientated - a proven ability at building and maintaining relationships both internally and externally
Demonstrate decision-making and prioritisation skills, with limited input and guidance.
A commercial interest and desire to understand the workings of the Company
A good sense of document and presentation formatting and layout to a high quality level
Keep a cool and level head even when under pressure to deliver
A personable individual with a good sense of fun and humour
Manage private/sensitive information with integrity and absolute confidentiality
Excellent team player, working with the other PAs and Directors in the business
Accuracy in numeracy, grammar and sound attention to detail
Resilient and tenacious approach, able to manage and prioritise busy workload whilst demonstrating flexibility and working to close deadlines
Great administration skills including: strong knowledge of Microsoft or Apple suite of products; track record of picking up new systems knowledge quickly; exceptional eye for detail