We are seeking a confident, career-driven Personal Assistant to provide exceptional administrative and calendar management support to three key leaders: our Director of Creative, Director of Media & Capability, and Director of Programme Publicity.

In this vital role, you will take full ownership of managing daily schedules, streamlining administration across multiple business areas, and keeping the day-to-day operations running seamlessly. We are looking for someone who excels at prioritising shifting demands, taking initiative, and bringing order to a busy executive landscape.

Main responsibilities

Extensive diary management
Arranging meetings
Booking meeting rooms and arranging catering for meetings
Point of contact for clients and guests visiting the office for meetings
Proactive management of inboxes, removing junk mail, flagging priority emails
Arranging onboarding for new starters; ensuring tech is set up and equipment is ordered
Submitting expenses
Support with presentations on PowerPoint and/or Google Slides when required
Finance & Legal support; setting up suppliers, raising PO numbers, processing invoices and liaising with Legal for NDAs and SoWs when needed
Supporting Director's leadership teams with arranging meetings when required
Booking nationwide and international travel and accommodation
Preparing itineraries for business trips
Working with team of internal PAs to ensure Viewer Leadership Team are aligned
Providing holiday cover to other PAs
Supporting with events, organising workshops and away days
Manage board papers
Supporting Directors with their wider industry responsibilities

Skills you'll need (minimum criteria)

Continuous experience as a Personal/Executive Assistant supporting a minimum of 2-3 Directors simultaneously in a fast-paced corporate environment.
Must have advanced Microsoft Outlook/Google Calendar diary scheduling experience. As well as using Microsoft Office/Google Workspace apps including Powerpoint and Google Slides
Demonstrated experience coordinating international travel itineraries, visa requirements, and organising off-site corporate events/away days for teams of 20+ people.
Prior PA experience working within the Broadcaster, Media, Television, Entertainment, or Creative Agency sectors.
Must have prior experience of senior stakeholder engagement at all levels
Must be able to work autonomously

Other things we're looking for (key criteria)

A proven ability to prioritise accordingly to occasionally conflicting needs
Confident communicator with a good eye for detail
Comfortable with managing highly confidential information
Demonstrates ability to operate well within a team
Flexible and creative approach to problem solving - anticipating potential future issues
Proactive self-starter with initiative who has the skill and the confidence to make appropriate decisions
Enthusiastic, energetic & efficient
Able to build strong relationships with people across the business and all levels of seniority
Desirable if you have an interest in media, television and ITV shows