The Role
To provide PA support to the Managing Director of Content, ITN Productions and the Finance Director, ITN, ensuring effective administrative and organisational support across their areas of responsibility.

The role will also provide office and administrative support to ITN Productions and as required to the Finance Department and undertake ad hoc assistance for other senior stakeholders. when required. As a key member of the team, the postholder will help ensure the smooth day-to-day running of administrative and office activities within ITN Productions.

Key Responsibilities
PA Support
Provide efficient diary management and PA support to the Managing Director of Content, ITN Productions and the Finance Director, ITN
Provide ad hoc administrative support to other senior stakeholders within ITN Productions, where required
Manage meeting arrangements, including scheduling appointments, booking rooms and setting up meetings
Prepare agendas, coordinate meeting materials and take and circulate meeting notes when required
Book local, national and international travel, accommodation and visas
Arrange taxis, couriers and other travel-related logistics
Submit expense claims and support expense approvals on behalf of Directors and their teams where appropriate
Raise purchase orders, process invoices and support other routine administrative tasks
Act as a point of contact for internal and external enquiries, responding or directing requests as appropriate

Administrative and Office Support
Organise staff meetings, team events and social activities
Manage internal communications, including the weekly team round-up and other departmental updates as required
Maintain accurate records of holidays, sickness absence and other leave, updating systems as required
Coordinate the onboarding of new starters, including arranging inductions, access requirements and introductions
Issue security passes and support office access arrangements
Help maintain a well-organised office environment, ensuring meeting rooms and communal spaces are presentable and functional
Order and manage office supplies and stationery
Liaise with Facilities and other support teams to resolve office-related issues
Distribute incoming post and coordinate outgoing deliveries where required
Manage subscriptions and departmental administration requirements
Support client hospitality arrangements and internal or external events as required

Collaboration and Additional Support
Build effective working relationships with teams across ITN, including Finance, People, Technology and Facilities
Provide administrative support for projects and business initiatives as required
Undertake any other reasonable administrative duties appropriate to the role

These are the main requirements of the role and is not an exhaustive list of duties. It is intended to reflect the nature, range, and context of the work, which will change over time.

Key Requirements
Experience & Skills
Proven experience supporting senior leader, ideally at Director or Executive level, within a fast-paced environment
Exceptional diary management, planning and organisational skills
Strong administrative capability with excellent attention to detail and accuracy
Ability to manage multiple competing priorities and adapt quickly to changing business needs
Demonstrable experience coordinating complex travel arrangements and executive schedules
Strong written and verbal communication skills
Excellent stakeholder management and relationship-building abilities
Highly proficient in Microsoft Office 365, including Outlook, Teams, Word, Excel and PowerPoint
Experience handling confidential and commercially sensitive information

Personal Attributes
Proactive, resourceful and solutions-focused
Calm and resilient under pressure
A genuine interest in television production, media and content creation with enthusiasm for supporting a fast-paced creative business
Professional, personable and approachable
Able to work independently and exercise sound judgement
Highly organised with a strong sense of ownership and accountability
Collaborative and adaptable, with a willingness to support broader business priorities when needed
Committed to delivering a high standard of service and support