This role is split between providing full day to day support to 3 Directors (Executive Producer, Chief Experience Officer and Creative Director) and managing the office.

Key responsibilities

Office Day to Day:
- Provide full Director level PA & team administrative support on a day to day basis
- Facilities management, dealing with building-related issues
- Office management; suppliers, contracts, stationary and stock taking
- Help maintain office environment and manage any office move where necessary
- Manage meeting room bookings
- Basic IT management for office and team
- Manage the office costs budget
- Look at innovative ways to make the office more efficient. Be forward thinking in suggesting and implementing new systems
- Take ownership and assist in governing The Department processes and policies, ensuring all employees adhere to
- Manage and monitor NDA's
- Schedule pitch process meetings

HR Duties:
- Assist and coordinate recruitment processes
- Scheduled interviews, book travel arrangements for candidates and reserve conference rooms
- Manage the new starter and mover processes for all employees
- Manage the company handbook for the onboarding and induction process.
- Coordinate any training efforts
- Arrange staff appraisals and update relevant forms and processes
- Main contact for any employee queries about Human Resource programmes, policies and processes
- Check and approve team expenses and managed payment of invoices

PA to Directors:
- Provide full PA support on a day to day basis to 3 Company Directors
- Manage and populate Director to-do-lists and priorities
- Manage and organise calendars and respond to all meetings and diary appointments
- Filter emails where necessary, so that only important emails are highlighted and forwarded to Director for response
- Weekly reconciliation of Director receipts on ReceiptBank
- Reconcile monthly statements against Directors receipts/ activity
- Ad hoc personal tasks for Directors as and when needed

Essential Skills:
- Good knowledge of Microsoft Office - Excel and word in particular
- Excellent communication skills, whether that be face to face, via email or on the phone
- Previous PA experience to Director or Senior level
- Some knowledge of implementation of organization and office management systems that can be rolled out and if necessary, provide team training
- Previous experience and knowledge of basic HR laws and regulations, basic knowledge of employment contracts and issues that could come up
- Efficient and systematic note and minute taking and circulation in a formal and timely manner

Desirable Skills:
- Experience with CRM systems e.g. HubSpot, Salesforce
- Experience using Google Suite
- Some knowledge of working within an events, media, or agency environment
- Experience of using XERO accounting system
- Experience of dealing with complicated HR issues for a wider team

The role will involve getting stuck in and helping out with whatever is needed, and so a good attitude and work ethic is really important. We are a small close knit team so you will be right up close to all of the action.