Purpose of the Role:
To support the work of the Almeida Production Department in planning and delivering all productions and to assist the smooth running of the department on a day-to-day basis.

Brief:
To work with the Head of Production, Production Manager and production team to support the department in the planning and delivery of all productions, events and participation productions.

General
• To be the main point of contact for general enquiries for the Production team.
• To place orders, receive and check deliveries and arrange returns as required for the Production department.
• Help to create a cohesive working environment across production and technical departments
• To assist with the recruitment of stage management, technicians and production staff as required; maintain an up-to-date pool of regular freelance staff, as well as reaching out to new freelancers to diversify our production and technical staff
• To ensure all freelance staff are promptly contracted and introduced to other Almeida departments and creative teams
• Assist with the upkeep and general housekeeping of Almeida properties especially the production office, rehearsal room and prop and costume store
• To assist the Head of Production with Almeida building projects, such as capital works projects and the upgrade and development of Almeida properties
• Support the Head of Production in the general repair and maintenance programme of the rehearsal room and production office

Production:

• To support in the Head of Production, Production Manager and Producing team with planning, construction, and delivery of the physical aspects of the production
• To support Stage Management teams throughout the rehearsal process, responding to any technical needs
• Work with the Production Manager to maintain production budgets and financial systems.
• Be responsible for production petty cash and credit card remittances where necessary
• To assist in the creation of production schedules and be aware of wider building activity via Spaces.
• Monitor show reports and rehearsal notes and be a proactive part of problem solving.
• To assist the Production Manager and Head of Production with set storage and assets in our off-site storage facility; ensuring all scenic, props, furniture and technical equipment is itemised and updated on the server.
• Assist with the upkeep and management of the Almeida prop store. Making sure all prop hires are properly logged and returned promptly.
• Support the Production Manager with organising design meetings, model box delivery and collection for designers and workshops
• Take accurate minutes and notes for design and production meetings and distribute accordingly
• Provide administrative support for Stage Management teams, Head of Costume and Technical team as required.
• To oversee the production requirements for the participation department shows and auxiliary events at the theatre, in the rehearsal room and at off site locations.
• Draft contracts for all Stage Management teams.
• Create the welcome pack for the acting companies in co-ordination with the producing team
• Support General Management in the induction process for show freelancers.
• Oversee housekeeping of rehearsal room and prop store.
• Manage Rehearsal Room Bookings.
• Assist the Producers in the creation of contact sheet and photo sheet.
• Assist the Production Manager and Stage Management Team with the transfer of rehearsal room to theatre at start of tech
• Draft contracts for all show staff including wardrobe/costume/sound.

Health & Safety
• To support the Production Manager in the management of all production Health & Safety requirements, specifically: CDM, rehearsals, fit ups, show running and get outs.
• Assist in producing and updating production Risk Assessments and Method Statements for all productions
• Be first aid and fire marshal for 108.
• Take on any additional H&S training where necessary.

Person Specification

Essential
• Experience in theatre production and/or arts administration.
• An interest in theatre, and a good awareness of the industry (e.g., ASD, ABTT).
• Strong skills in the use of Microsoft Office.
• Empathetic approach to the creative process and
• strong problem-solving skills.
• Proactive and flexible attitude, ability to prioritise and respond to quickly changing priorities.
• Strong communication and interpersonal skills.

Desirable
• Experience of working in producing theatre
• A working knowledge of drafting software such as AutoCAD and Vectorworks. Ability to use AutoCAD an advantage.
• Demonstrable knowledge of theatre Health & Safety procedures.
• Experience of financial management systems.