We're looking for a highly organised, proactive and trusted Executive Assistant to support our two founders and keep the business running smoothly behind the scenes. You'll be central to our operation- the person who makes leadership effective by expertly managing their time, priorities and day-to-day operations. You'll be a trusted partner, balancing strategic business support with occasional personal assistance while handling sensitive information with complete professionalism and discretion. You'll also provide ad hoc support to our wider Senior Leadership Team as needed.

This is a role for someone who thrives in a fast-moving environment, enjoys solving problems before they happen, and takes genuine pride in keeping everything organised and seamless.

What You'll Be Doing
Manage complex diaries for two founders (including one based in the US), coordinating meetings, appointments, international travel and logistics
Act as a gatekeeper-managing competing priorities and protecting the founders' time to focus on leading the agency
Proactively manage and organise email inboxes, prioritising correspondence and flagging urgent actions
Prepare meeting agendas, documents and supporting materials; draft responses and coordinate follow-ups where needed
Process expenses and manage timesheet administration for the Senior Leadership Team, ensuring compliance and accuracy
Liaise confidently with clients, partners and internal teams on behalf of the founders
Anticipate upcoming needs and solve problems before they arise-keeping everything organised, accessible and running efficiently
Provide occasional personal assistance including appointments, bookings and ad hoc requests, always with discretion and professionalism
Support internal projects and operational initiatives-company kick-offs, events and wider operations team work

What We're Looking For

Essential: -
Previous experience supporting senior executives, founders or leadership teams in a fast-paced environment
Exceptional organisational skills and attention to detail, with proven ability to manage complex diaries and competing priorities
Confident using Google Workspace, Microsoft Office and collaboration tools
Excellent written and verbal communication skills with professional presence when liaising with senior stakeholders
Trustworthy with excellent judgement and discretion-able to handle sensitive information with complete confidentiality
Calm under pressure, resourceful and able to work independently

Desirable
Experience managing international travel, particularly to the US
Familiarity with creative or media environments
Experience supporting multiple senior stakeholders simultaneously