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We're looking for a highly organised, proactive and trusted Executive Assistant to support our two founders and keep the business running smoothly behind the scenes. You'll be central to our operation- the person who makes leadership effective by expertly managing their time, priorities and day-to-day operations. You'll be a trusted partner, balancing strategic business support with occasional personal assistance while handling sensitive information with complete professionalism and discretion. You'll also provide ad hoc support to our wider Senior Leadership Team as needed.This is a role for someone who thrives in a fast-moving environment, enjoys solving problems before they happen, and takes genuine pride in keeping everything organised and seamless.What You'll Be DoingManage complex diaries for two founders (including one based in the US), coordinating meetings, appointments, international travel and logisticsAct as a gatekeeper-managing competing priorities and protecting the founders' time to focus on leading the agencyProactively manage and organise email inboxes, prioritising correspondence and flagging urgent actionsPrepare meeting agendas, documents and supporting materials; draft responses and coordinate follow-ups where neededProcess expenses and manage timesheet administration for the Senior Leadership Team, ensuring compliance and accuracyLiaise confidently with clients, partners and internal teams on behalf of the foundersAnticipate upcoming needs and solve problems before they arise-keeping everything organised, accessible and running efficientlyProvide occasional personal assistance including appointments, bookings and ad hoc requests, always with discretion and professionalismSupport internal projects and operational initiatives-company kick-offs, events and wider operations team workWhat We're Looking ForEssential: -Previous experience supporting senior executives, founders or leadership teams in a fast-paced environmentExceptional organisational skills and attention to detail, with proven ability to manage complex diaries and competing prioritiesConfident using Google Workspace, Microsoft Office and collaboration toolsExcellent written and verbal communication skills with professional presence when liaising with senior stakeholdersTrustworthy with excellent judgement and discretion-able to handle sensitive information with complete confidentialityCalm under pressure, resourceful and able to work independentlyDesirableExperience managing international travel, particularly to the USFamiliarity with creative or media environmentsExperience supporting multiple senior stakeholders simultaneously
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