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The Executive Assistant's primary role is to be 'right hand person' to the Chief Operating and Financial Officer and Global Director of Supply Chain. The individual has to be able to understand the importance of prioritising meetings, able to manage workload and administer effective meeting cadence across the senior leadership team and external stakeholders.The Executive Assistant will be required to support both leaders with minute taking at the relevant internal meetings. The role requires a firm understanding of the dynamics of the business and its individual departments, its priorities, people and strategies. The ideal candidate will have excellent organisational and people skills, a determination to make things happen and the initiative to thrive in a fast-paced environment.As an Executive Assistant you willAccountable for diary and inbox management, ensuring that the two leaders' time is managed effectively by understanding daily and weekly priorities and making judgement calls on prioritisation of their appointments to maximise the reach and impact; taking a strategic approach to the use of available meeting hours, managing multiple time zones and recommending efficiencies in meeting regularity and attendancePrioritise and plan diaries/mailboxes, taking a forward thinking approach to ensure all pre-read and meeting agenda is received in appropriate time, minutes are circulated, actions are followed-up and incoming requests are prioritisedEnsure the production of timely briefings, presentations and notes to the leadership team from meetings (as appropriate)Manage the travel and expenses budget, including planning all international trips with regional teams and annual global team gatheringsManaging Team budgets, including raising the necessary POs and liaising with the Global Finance Team to ensure the timely processing of invoicesUndertake any other duties or projects within the nature and grade of this position as required, including occasional out of hours workingAssisting with external commitmentsHelp to facilitate the feedback from employee engagement surveys in parallel with the people team and ensure it is prioritised as part of the leaders agenda on a bi-annual basisFacilitating team initiatives such as monthly team meetings, social events, team offsite days and team recognition awardsBeing a key point of contact for Finance and Supply Chain teams if they have any queriesAbout youExcellent people skills and the proven acumen to handle both delicate and complex situations whilst juggling multiple responsibilitiesExcellent written and oral communication skillsDemonstrated ability to work in a fast paced environment and proven ability to manage senior stakeholdersDemonstrated experience of dealing with highly confidential informationAbility to balance long term projects with the urgency of immediate demandsExcellent workload prioritisationStrong presentation skills and the ability to convey complex messages succinctly and convincinglyExperience of giving, receiving and acting upon constructive feedbackAble to act with integrityA high degree of emotional intelligenceAbility to work flexibly, particularly under pressure
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