Key Responsibilities and Accountabilities:
* Tracking the development budget against costs.
* Maintaining databases such as the planning calendar, business development calendar, The Well Teams channel and other key systems, acting as the main point of contact and data owner for Salesforce.
* Scheduling and setting up creative ideas and production solution sessions for pitch responses where required.
* Supporting pitch response owners with schedule creation and management, document gathering, arranging check-ins and inter-department meetings, and liaising with the design team to meet key milestones and deadlines.
* Building strong company-wide relationships, tracking, monitoring and sharing relevant news and events from across the sports industry, and identifying key industry events to attend.
* Supporting and contributing to Studios initiatives such as Green to Screen and Free to Be.
* Coordinating invites, attendance and hospitality for client-hosting events such as Wimbledon, The Open, The Solheim Cup, the US Open and others.
* Providing project management and coordination support on broader consultancy projects as required.
* Contributing to the forward planning of industry events, awards submissions and conferences.
* Providing key assistance and coordination support for video projects, including case studies, awards films, Team Talks materials and other content as required.
* Coordinating and booking external support for RFP responses and sizzle reels as required.
* Leading and managing the insight-gathering process for RFP responses, coordinating internal stakeholders and external research to collate client data, market intelligence and financial insights to maximise the competitiveness of submissions.
* Providing administrative support, including drafting correspondence, agendas and meeting minutes, organising hospitality, and supporting projects and events delivered or hosted by the SVPs or Commercial Team.
* Carrying out any other duties within the scope and purpose of the role.

Unusual Challenges or Circumstances
* May require occasional late starts, late finishes, evening and weekend working where required, although the role is primarily weekday office-based.

Key Result Areas-
* Excellent logistical coordination and support.
* Ensuring all databases are regularly updated and maintained accurately.

Knowledge and Experience
* Database and Excel management.
* Calendar and schedule management.
* Experience working with external partners, suppliers and clients.
* Ideally, previous experience in a production environment.
* Previous experience at Assistant or Coordinator level.
* Knowledge of and interest in the sports industry, with a desire to learn about future production trends.
* Ability to work effectively under pressure and manage competing priorities.
* Strong written and verbal communication skills.
* Ability to work to and meet deadlines.
* Strong team player.
* Proficient in Microsoft Word, Excel, PowerPoint and Teams.
* Educated to A-Level standard or equivalent.

Skills and Abilities
* A keen interest in sport.
* First Aid and/or Health & Safety training.
* Full clean driving licence.
* Excellent time management skills; reliable and punctual.
* Able to work effectively both independently and as part of a team, demonstrating initiative and self-motivation.
* Positive, professional and enthusiastic approach to work.