The Team Assistant role plays a vital role within the Group Legal team providing support to the Deputy General Counsel (DGC), their direct reports, and the broader Group Legal team as needed. You will need to be able to work independently, manage high volumes of work, be comfortable with taking instructions and be confident to approach senior members of ITV whilst maintaining absolute confidentiality.
Key Responsibilities:.
Provide administrative support to the DGC and their direct reports and handle confidential documents
Prepare confidential documents with accuracy and speed and facilitate the electronic execution of documents
Create presentations using Google Slides / PowerPoint
Build and maintain strong and trusting working relationships with key internal and external stakeholders e.g. General Counsel (GC) and the GC's PA, Senior Legal Leadership Team and external law firms
Arrange and book travel as required, including preparation of detailed itineraries
Raise purchase orders, track invoices and payments as required and provide year end breakdown of costs to finance on 'exceptional spend' - actual vs forecast along with projected spend
Compile reports for submission to the General Counsel and internal boards/committees, including requesting updates from contributors and collating responses;
Track and collate responses from the business to bulk questionnaires, risk assessments and information requests
Provide logistical support for multi-participant meetings and conference calls including co-ordinating diaries, booking meeting rooms, arranging refreshments and AV equipment, and welcoming guests as needed
Provide logistical support for internal town halls and large scale annual L&BA offsites for UK L&BA team (over 200 attendees)
Together with the GC's PA, coordinate annual renewal of practising certificates for UK qualified lawyers and renewal of licences for legal knowledge resources (e.g. Practical Law)
Together with the GC's PA, maintain Group L&BA distribution lists and keep contact information updated;
Work closely with other L&BA assistants forming a support network and sharing best practice
Other ad hoc duties for the wider L&BA teams when requested
Skills you'll need (minimum criteria)
Administrator at Director level adept at managing complex/multiple diaries
Proficient technical skills, with the use of Google Suite, PowerPoint, Word & Excel
Attention to detail
Other things we're looking for (key criteria)
· A flexible and creative approach to problem solving
· Proactive self starter with initiative and accuracy
· Proven organisational skills
· Works well on own initiative and as part of a team
· Ability to build relationships internally and externally
