Reporting into Executive Assistant, the Team Assistant will provide administrative and general support to the Executive Assistant, other senior members of staff and facilitate the smooth running of Evoke Films.

Application deadline is Saturday 19th October at 11:59pm.

Key Accountabilities:
* Your priority will be to provide key administrative and general support to the Executive Assistant
* You are also required to support senior Evoke staff as required
* Duties will include diary management, meeting minutes and agendas, travel arrangements, filing, processing expenses etc. booking meeting rooms with relevant IT / AV support
* Provide administrative support for tender and presentation documents (inc proof reading, research and ordering necessary materials)
* You will be required to implement administrative systems and processes to support the smooth running of the department
* General administration duties as required across Evoke Films
* Responsible for organising, taking minutes and organising catering for various meetings
* Managing and updating the weekly internal development report and monthly production and development reports.
* Managing and updating regular meeting agendas and reports
* Responsible for maintaining Evoke Films "Black Book" and other key departmental administrative documents (i.e. Health & Safety and Training records)
* Be a point of contact for any general enquires from both internal and external clients and suppliers
* Assist with management of Evoke Films website and social media presence
* You may also be required to carry out other duties within the scope and purpose of the job
* You may also be required to carry out any other duties which are within the scope and purpose of the job.

Required Qualifications:
* Demonstrated administration experience in a similar role
* Knowledge and experience of managing and processing invoices, handling floats (including foreign currency)
* Excellent IT skills to suit job purpose
* Proficient in command of presentation software including Powerpoint presentations and/or Adobe Creative Suite software (inc. Photoshop, Illustrator which is desirable)
* Previous experience in a production environment desirable
* Basic experience and/or knowledge of pre, production and post production process desirable
* Experience of using SAP desirable
* An interest in branded content production desirable
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Working Conditions:
* This is a fixed term contract (12 months) and will based in Chiswick, London
* Working hours are 40 hours per week
* May be required to attend (and travel to) locations, including other IMG buildings and meetings
* Unsocial hours, dictated as and when by the demands of the production schedule and to support the Executive Assistant's work commitments