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Sports Production Logistics Coordinator

Chiswick, London

Discovery Eurosport is hiring a Sports Production Logistics Coordinator, on a fixed-term basis, who will assist with the coordination of the channel's broadcast logistics requirements within the Sports and Olympic Operations department. The role will report to the Manager, Production Logistics. Responsibilities - Assist with the planning and implementation of the logistics of sports broadcast shipments within the UK and internationally - Capture the Discovery Eurosport departmental shipping requirements, communicate deadlines and paperwork processes to internal stakeholders and external suppliers including the selected freight provider to ensure the safe and secure delivery of all shipments - Help with the organising, handling, storing and packing of technical and non-technical sport broadcast equipment and contribute to the loading and unloading of all air, sea and road freight - Register, update, label and track all owned and vendor-supplied equipment using Discovery's internal asset tracking software - Assist with the maintenance and contribute to the continued development of our asset tracking software to ensure the logistics information is up to date and all relevant details are captured and tracked on the portal. - Maintain the Production Logistics timeline and effectively communicate updates to relevant internal departments, suppliers and vendors - Carry out administrative and office management duties including setting up vendors; preparing and tracking purchase orders; scanning, printing and arranging receipts; reconciling invoices; tracking monthly expense claims as and when required - Research, identify and source domestic and international suppliers and vendors and communicate effectively both over the phone and via email with them to maintain strong business relations - Provide a professional service to all Discovery Eurosport clients, internal departments, international and local vendors and suppliers; consistently delivering strong and clear communication and customer service skills - Deal with ad-hoc admin queries and provide support to any relevant team projects as and when required - Whilst this document is a comprehensive assessment of the role, the duties may from time to time be amended as dictated by business Requirements - Ideally have operations and logistics experience from large sporting events - This role might include physical labour and substantial international travel with long and often unsociable hours including nights, weekends and public holidays - Confident at troubleshooting on the spot and prioritising tasks in a fast-paced and ever-changing environment - Demonstrate attention to detail - Work to tight deadlines - Maintain confidentiality of all internal processes, areas and security - Possess excellent communication skills and confidence to talk to all levels of staff and clients in a polite and respectful manner - Capable of taking instructions and requests from senior members of staff - Possess a positive, can-do attitude and a good sense of humour - Competent with MS Office (Word, Excel, PowerPoint and Outlook) - Smartsheet project experience would be beneficial - Native Japanese or Chinese speaker with strong oral and written communication skills would be a benefit - Good understanding of oral and written English - Knowledge of metropolitan Tokyo and Beijing and the surrounding areas would be a bonus - A valid driving license and confidence at driving is an asset



Date Approved

16/04/19

Deadline For Applications

13/05/19

Job Title

Sports Production Logistics Coordinator

Location

Chiswick, London

Salary/Rate

Depends on experience

Duration

Fixed-term contract

Industry

TV

Minimum Experience

Not Specified

Preferred Genre Experience

Not Specified
ProductionBase

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