We're Viacom International Media Networks UK & Ireland, home to 20 TV channels that offer the very best in music, entertainment, comedy and kids programming through our MTV, Comedy Central, Nickelodeon, Channel 5 and BET brands. Together these brands reach nearly 30 million homes in the UK and Ireland. Viacom brands are seen globally in more than 705 million households in 169 territories and 37 languages via more than 184 locally programmed and operated TV channels and more than 550 digital media and mobile TV properties.

The MTV International Digital team creates a large volume of video content every day, which is then published across numerous UK and International social channels and platforms. From daily MTV News content, to original short form series and formats that span MTV Shows, Music, Movies, Celebrity, Travel and more. The team is a creative powerhouse, responsible for producing engaging and entertaining content for global audiences.

Reporting into the Head of Video, the Senior Production Coordinator will be responsible for managing all departmental workflows, costs and budgets; working closely with Creative, Video and Editorial teams to ensure all output is compliant and delivered to deadline, as well as providing support to all editors and the production team. You will manage the day-to-day workflows for all edit, shoot, creative and freelancer requests and bookings, and be integral in how this then feeds into the wider international business.

Key Responsibilties include;

PRODUCTION
Manage studio bookings and kit requests for the team
Set up clear and achievable production schedules for multiple projects and make sure teams are on track
Assist production teams with researching and booking locations and contributors for shoots
Obtain location permits and negotiate rates
Create call sheets for filming
Prepare Risk Assessments and ensure all control measures are adhered to on location/in studio
Book cabs for shoots and the production team when needed

FINANCE
Create and manage multiple budgets and cost trackers, monitoring spending closely, working alongside senior team members and the finance department
Collate all invoices, raising Purchases Orders where necessary
Set up new suppliers
Work with accounts payable to ensure all external suppliers, freelancers and casual employees are paid correctly and on time
Run actual and commitment reports to help the department stay on budget
Manage the expenses process for senior team members

LEGAL
Liaise with MML and compliance regarding clearance of short-form video content
Work with colleagues to negotiate contract terms and fees for collaborating production companies, creative agencies and freelancers
Liaise with the legal, HR and finance departments for all contracts, NDAs, vendor selection, capex, payments, and implement new company policies effectively into the daily work routine e.g. freelancer employment guidelines, expenses and T&E, v/o contract negotiations, be aware of changes to accounts payable processes
Have knowledge of different freelancer/casual contract types and payment terms and employ as appropriate
Be responsible for raising all contracts and ensuring completed contracts are returned and returned to legal
Manage music cue sheets, music sourcing and clearance
Work closely with legal and HR teams to ensure legal procedures are followed and necessary contracts are raised for all suppliers and freelancers
Ensure relevant legal paperwork is completed for all shoots

DEPARTMENT
Work closely with Producers across multiple projects
Manage kit, props and stationery cupboards
Attend idea sessions to discuss future projects
Assist production team with Ad Hoc requests
Key Skills;
Significant experience as a Production Coordinator, preferably in a digital or broadcast environment
Ability to budget and forecast accurately and draw up all kinds of filming budgets from small location shoots to large studio filming
Experience of keeping accurate budgetary records/cost managers, reconciling budgets and using purchasing systems/raising POs
Previous knowledge SAP, or similar finance system, preferred
Strong administration and organisational skills
Experience of using productivity tools such as Monday.com or Trello
Experience setting up a production schedule from scratch and successfully seeing it through to completion, ideally for short form content
Awareness ofGDPR regulations
Knowledge of working with children and child protection policies an advantage
Adobe Premiere and camera knowledge preferable
Ability to draw up risk assessments and in-depth knowledge of Health and Safety
Solid experience of shoot prep and admin
Experience of all genres of filming, particularly location and studio work
Exceptional attention to detail
Good time management, organisational and forward planning skills
Ability to cope calmly and efficiently under pressure
Pro-active nature and dedication to providing a first-class support service
Flexible and able to adapt to the changing needs of the department and MTV
Ability to build strong relationships with key contacts within the company
Possess a positive attitude and energetic approach to work
Ability to work well in a team environment and help achieve departmental goals