Evolutions Post Production are looking for an energetic Receptionist to join their busy London facility. Evolutions is one of the largest independent post houses in London with over 100 edit, audio and grading suites at three central London sites.

Job Summary/Key focus of the role:

To answer all calls and enquiries in an efficient, professional and timely manner.
Welcome and direct all clients, staff and suppliers in a professional, welcoming and efficient manner.
Undertake associated day to day tasks and administrative requirements
Responsibilities/Main activities of the role:
Answering all incoming calls to the company in an efficient, polite and professional manner
Taking messages when required and ensuring they are passed to the correct person quickly and efficiently
Meeting, greeting and directing all clients, staff and suppliers in a welcoming and efficient way
Maintaining a clean, tidy and quiet reception area
Assisting clients with faxing, photocopying and e- mail
Responding to client calls in the absence of a Runner
Training temps and Runners on Reception as required
Sorting and distributing post
Ensuring company post for external posting is taken to post office by 1700 hours daily
Keeping the Client Services Manager informed of any staff or client issues as applicable
Monitoring all incoming and outgoing staff and visitors, ensuring the sign in/out procedure is followed
Raising Purchase Orders for food/stationery/wine and order supplies, as required
Regular liaison with the P.A. to the M.D. in order to obtain up to date industry knowledge of the function of the role to ensure consistent, efficient and professional workflow
Entering client food account information onto scheduling system for invoicing
Weekly checks to ensure all client information is present and correct and liaise with Bookings / Finance accordingly
Collating stock check information for review authorisation by the Client Services Manager

Providing stationery requirements to PA to MD on a weekly basis
Providing requirements of Evolutions branded items, including water, to PA to MD on a routine basis
Updating notice boards with company information, jobs we have worked on, and any relevant news etc as required
Booking meeting rooms as required
Assisting Library staff with minor duties where possible as required
Responding to ad hoc requests from the Client Services Manager as required

Job Specific Skills:
Previous experience of working in a client service environment
Exceptional communication and organizational skills
Strong client liaison and relationship-building skills, with the ability to interact with people at all levels
Excellent attention to detail
Ability to multi task and be productive in a fast-paced demanding environment
Ability to work autonomously and as part of a team
Familiar with Microsoft Office applications and switchboard systems with the ability to train others accordingly

Personal Attributes:
Confident, polite and articulate with a positive and professional approach
Highly motivated and proactive with the ability to use own initiative
Excellent customer service skills
Action and results oriented
Diplomatic and practical
Team player
Flexible