Hours: The hours of work are on a rotation basis of 8.00am to 5.00pm, 9.00am to 6.00pm and 10.00am to 7.00pm, with an hour for lunch.


Get your start in talent management with this exciting office role!

Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles and New York. Avalon, Artists Rights Group and The Agency together represent a diverse and distinctive roster of artists including actors, comedians, writers and directors, among them Academy Award, BAFTA, Emmy, Tony and Olivier Award-winners.

We're seeking an enthusiastic individual to fulfil this full-time, office-based role. You will need to be a detail-oriented and personable multi-tasker who, ideally, has some experience in a fast-paced office setting. Working alongside two Operations Assistants, you'll report into the Office Manager and support the delivery of our facilities and office management across all Avalon UK business divisions.


Responsibilities

Responsible for the presentation and functionality of reception at all times, reporting any faults to the Office Manager
Answering and directing all calls
Meeting and greeting all visitors
Organising refreshments in liaison with the Operations Assistants
Ordering national and international couriers and bikes and cross charging accordingly to the relevant departments
Maintaining a bike and courier book spreadsheet (national and international) with all bookings and cross checking with invoices
Organising cabs, etc, for clients and visitors where necessary
Updating the Avalon intranet across starters and leavers and in general, in liaison with the Office Manager and People Operations Partner, ensuring all copy is current and correct
Assisting with content and design for the monthly staff newsletter
Setting up new starters, including company training such as DSE, GDPR and Dignity at Work
Keeping client contact lists updated and distributing when necessary
Assisting the Global Director of Operations & HR with credit card reconciliations

Knowledge, skills and experience

Personable and professional
Excellent verbal and written skills
Front of House experience
Ability to work independently
Self-motivated with a keen eye for detail
Ability to prioritise tasks effectively
Proficiency in PhotoShop, Canva and Campaign Monitor desirable

Please send a CV with a covering letter

Please note: Applications will be reviewed as and when we receive them, and only shortlisted candidates will be contacted.

We are always on the lookout for exceptional talent. Avalon is committed to creating a diverse environment and proud to be an equal-opportunity employer. We encourage applications from individuals from underrepresented groups. Regardless of your race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, age, or veteran status, you are welcome at Avalon.