JOB DESCRIPTION

Job Title: Projects Assistant

Location: Supersets London Ltd, Depot, Thomas Lane, Catford SE6 4SA

Role summary

Supersets is an innovative scenery construction company, specialising in film and television, pop promos, commercials, events and high end visual merchandising. We are seeking an exceptional Projects Assistant to join our team. We are currently in an exciting period of growth and the successful candidate will play a vital role in the next stage of development.

The Projects Assistant will be responsible for providing support to the Project Manager and Construction Coordinator day-to day. The role will suit a well organised and methodical individual who enjoys working within a small team and has a flexible approach to prioritising and executing their duties. You should be happy working within a versatile, growing organisation as well as having an affinity for developing and maintaining effective systems and routines.

The ability to work independently and to communicate effectively with others so as to provide and receive required information is vital for this role, as is having a proactive and driven approach to work. We are looking for an individual with excellent organisational and time management skills and the ability to prioritise effectively and respond rapidly to shifting demands.

We are currently looking to recruit someone on a freelance basis with the possibility of taking someone on full time in the future. The role will be office based but may require travelling to other sites on occasion.


Key Responsibilities

Office
• Answering the phone in a professional manner and directing calls to the relevant person
• Ensuring that the crew schedule is kept up to date on a daily basis
• Ordering materials and ensuring that they arrive on time
• Researching new suppliers and ensuring that we're getting the best deals
• Ensuring that all the latest construction drawings are printed and available to the team
• Booking couriers
• Arranging and booking accommodation and travel
• Ensuring that accounting system is kept up to date with all expense receipts and chasing them down where necessary
• Ensuring that all purchases are recorded in a timely manner to ensure that cost monitoring is accurate and up to date


General
• Participate in training initiatives relevant to the duties of the post
• Undertake such other responsibilities as shall be assigned from time to time
• Ensure compliance with company policies and procedures at all times
• Act as a premises key holder, responsible for opening and locking up procedures on occasion
• To provide office IT support and troubleshoot problems where necessary


PERSON SPECIFICATION

Essential skills and experience

Self motivated, highly driven and enthusiastic
High level of competency with Microsoft Office software
Experience creating and maintaining spreadsheets
Professional telephone and email manner
Excellent attention to detail
Ability to work independently and ask for clarification where needed
Exemplary time management and organisational skills
Ability to communicate effectively and to work well as part of a team
Experience using Mac computers and software
Ability to exercise the highest level of confidentiality
Excellent problem solving and analytical ability
Good working knowledge of health and safety regulations and RAMS
Experience using SketchUp, Vectorworks or similar CAD design software


Desirable skills

Experience using Adobe Creative Cloud Programmes
Experience using and programming a CNC machine
Experience working as part of a small team in a similarly varied role
First Aid at Work Certificate


APPLICATIONS

To apply, please send your CV and a covering letter.