This is a fantastic role that sits in the organisational hub of ITN Productions' Advertising Production team, supporting the individual production specialists, to produce a vast range of complex commercial and sponsorship projects.

The Commercials Production Manager will work closely with the Client Services Director, Account Team, Producers, the Branded Content Production Manager, the staff Production Assistant and Media Managers to ensure budgets and schedules are realistic, that company margins are maximised and that both technical and personnel related production and post-production workflows are managed effectively and efficiently. This role will also provide a consistent financial and production presence across all projects.

Responsibilities

Preparation and review of project budgets and schedules in accordance with client requirements, and working with Producers to identify and maintain income and recovery projections. Produce budgets at peak workflow periods
Line Management of Staff Production Assistant and to assist with their development
Invoice processing including coding and accurate management of incorporation into budget cost trackers, forecasting costs to complete and close projects once delivered and accepted; including confirmation of supplier invoice details, payroll payments and claims, coding to projects once received, ready for approval and check and process staff expenses for authorisation, overseeing petty cash and float reconciliations, project expenses and invoice submission
Managing production and post production technical and personnel workflow requirements for each individual project, including setting up team meetings in appropriate time to discuss requirements and options and take ownership of tailored workflows created from these to achieve best quality, timely and cost-effective delivery
Communicating project financial and production process status across all projects and regular communications meetings for Heads of Departments and Producers
Planning and sourcing personnel (both freelance and staff) and resource allocation, including management of working hours, sickness and absence, identifying freelance needs (production staff, crew, post production crew and in vision talent) and maintaining database/contact list of suitable personnel to fill roles on current and future productions. Raising and issuing appropriate freelance personnel contracts and purchase orders in line with HMRC guidelines
Working with Media Managers to organise all aspects of post-production for the team - including ingest, editing and long-term storage and quality assessment for all projects prior to delivery
Working with Producers to manage and prepare call sheets, risk assessments and insurance cover requirements
Working with Head of Department and Producers to develop and update job descriptions for project personnel
Working with Producers, develop and maintain strong relationships with external clients where required, ensuring their projects meet and exceed quality and technical standards and maintain communication with clients during projects
Working with Producers to develop and maintain strong relationships with external suppliers (resources, kit, personnel) including management and negotiation of bulk discounts and best rate discussions
Book and manage internal and external resources, kit, staff and freelancers across all areas of production
Overview, management and prompt preparation of post-production paperwork/legal reporting requirements including music cue sheets and release forms, copyright clearances, rights management and agency clearance and reporting
Maintain, develop and update freelance database and freelance talent pool
Manage edit diaries
Cover for other Departmental Production Managers as and when required
Supporting the Department on extra projects as and when required
Managing and scheduling of training in line with personnel requirements and budget.

Qualifications

Hands-on Production Management skills
Accurate financial, cost management and reporting skills, including working with excel spreadsheets, combined with a keen awareness and understanding of the financial implications of all decision making to achieve maximum production efficiency and spend
Extensive experience in commercial production including an understanding of APA guidelines
Excellent interpersonal and communication skills at all levels, including client management
Excellent organisational and time management skills
Extensive experience in identifying suitable freelancers to work across projects
Robust attitude to managing personnel and dealing with roster changes and project deadlines
Experience of working with a Media Managers to organise all technical aspects of production and post-production through to delivery for the department to include ingest, editing and long term storage
Thorough understanding of technical and personnel related production and post-production workflows
Experience of working with and managing risk assessments and insurance cover, including added risk cover
Experienced in both UK and overseas filming requirements, carnet, travel and visa processes.
A natural problem-solver with the ability to think creatively, technically and laterally
Confident and persuasive
Highly computer literate
Able to remain calm under pressure and multi-task effectively
Able to work as part of individual teams and across the department, providing a cohesive presence
Strong negotiating skills
Experience with talent contracts and child licences
Ability to demonstrate our company values - Transparent, Innovative and Collaborative.