We are seeking a full time Production Coordinator to work on-site at our clients office in London. The Production Coordinator will consistently deliver exceptional service and administrative support as it relates to event booking requests for meeting spaces within our client's offices.

Who We Are
A wholly owned subsidiary of System One Services, The Dreamtek Group is a fully integrated production company offering a range of creative solutions to help our customers create and deliver awe -inspiring digital experiences. To support this we have teams working across 4 key areas of the business; Virtual/Hybrid Event, Video Production, Studio Builds, and a Talent division that offers a fully Managed Service for permanent & freelance staffing across the AV, Events & Production industries.

The Day-to-Day
Provide high-level administrative support for the Technical Event Production team
Respond promptly to event booking requests from various client stakeholders and schedule pre-production meetings as required to gather full event scope
Manage and update calendars with each requested event
Work with the Senior Coordinator to plan project operations, establish priorities and deliver elements to the client in timely manner
Prioritise, manage and deliver responsibilities as assigned by Senior Coordinator and Team Lead which may include, but are not limited to:
Produce production briefs based on client requirements
Create and maintain project documentation
Coordinate on-site event staff
Review production briefs and event schedules for accuracy
Coordinate internal and external meetings
Assist in developing event design elements
Meet & Greet clients ahead of event kick off
Database management to ensure consistency of information, accurate data, input new information when required and generate lists upon request
Work closely with the event producers to facilitate the delivery of larger profile events
Provide support for the Producer/Editor to coordination for video production projects
Perform general administrative tasks
Cultivate and maintain relationships with colleagues, clients and vendors
Work with the team to ensure adherence to client and MSP standards
Be proactive with ideas and creative solutions
Performs other ad hoc duties as required by the business

What you'll need
Experience in meeting planning or stage management
Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors and suppliers
Strong oral and written communication skills
Highly organised with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
Knowledge of Google applications or Microsoft Office Suite
Creative problem solver, resourceful, and a team player
Calm and flexible approach to handling the pressure and stress of ever-changing demands
Ambitious, proactive and flexible when working in fast paced environment
Demonstrated ability to collaborate with colleagues at all levels
Self starter that can demonstrate being open to learning
Desirable: Understanding and experience of various event formats, including Q&A, training events, town hall meetings etc

Life at Dreamtek
At Dreamtek, we embrace diversity in all of its forms to help create an all inclusive environment. The culture of our business is integral to how we operate and we feel this is the foundation to support greater innovation and creativity for not only Dreamtek but also all of our Clients. We also feel strongly that this creates a warm and welcoming environment where you'll work alongside teams that share many of the same values. This doesn't just drive us, it defines us.

As an equal opportunities employer, all applicants will be considered for employment without attention to ethnicity, religion, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity status or disability status.