Responsible to: Executive Director
Salary: £27,000 per annum pro rata
Contract: Full time, starting February 2023
Hours: Full time (some late-night working will be required)
Location: Flexible (mainly office based in London, with some working from
home available. Smart work in venues around the UK so the applicant
should expect some travel to be part of the role)
Deadline to Apply: Wednesday, 4th January 2023
Interviews: WC 9th January 2023
About Smart Entertainment
Smart Entertainment offer general management and executive producing services to theatre
and live entertainment.
About The Role
Smart Entertainment are seeking an enthusiastic candidate to work across our productions.
The successful candidate will work as part of Smart's team to ensure the smooth operation
of the company, the team's time (working across several diaries) and the first-class creation
and delivery of productions for our clients.
Key Responsibilities
Company and Production Administration
• Supporting the Director and Senior General Manager in company operations
• Coordinating company and client meetings
• Booking travel and accommodation (sometimes in partnership with third party clients)
• Booking meeting spaces, restaurants, clubs
• Booking theatre tickets
• Being a first point of contact for potential and current clients
• Scheduling auditions and interviews
• Assisting the producing team on recruiting, negotiating deals for and contracting
production personnel including cast, stage management and production team
members
• AV checking personnel
• Research suitable rehearsal and audition rooms
• Acting as a point of contact for stage managers and production staff
• Arranging accommodation and travel
• Issuing itineraries
• Scheduling production and producing team meetings
• Compiling contact sheets
• Minuting producing team meetings and circulating action points
Finance
• Reviewing weekly theatre contra statements, preparing questions for the producer or
executive producer
• Reconciling petty cash floats and expenses
• Checking and coding invoices
• Contracting investors
• Administration of payroll with the production accountants
• Drafting royalty statements
• Drafting investor updates and statements
Press, Marketing, Customer Service
• Responding to audience feedback and complaints
• Compiling distribution lists for press cuttings, show reports, box office figures,
marketing materials, general management updates, etc.
• Overseeing access performances as required
• Assisting on the organisation opening nights, including ticket requests, gifts and aftershow celebrations
• Overseeing special and post show events as required
• Scheduling and attending marketing meetings
• Booking house seats
• Accurately draft and proofread programmes and souvenir brochures
General
• Attending performances and company meetings
• Other jobs normally associated with production assistants, administrators,
coordinators, and associates in the West End of London
• To maintain a high standard of administrative support, keeping thorough records for
the business across all departments.
• To understand and speak knowledgably about all aspects of the business and its
processes, and to support and promote its ethos, aims and objectives.
• To support the team in maintaining relationships with key stakeholders, supporters
and investors.
• To keep confidential all sensitive business information.
• To undertake any other duties as may reasonably be required.
Personal Specification
• Experience of working on theatre productions or in a theatre environment, or of
training in an equivalent environment
• Educated to degree level or equivalent
• Experience of using Microsoft Office Suite, particularly Outlook. Understanding of
Google's office suite.
• Motivated team-player with excellent interpersonal skills.
• Motivation, initiative, diplomacy, discretion, professionalism, pragmatism, and a "cando" approach.
• Highly organised with exceptional administrative skills.
• Ability to communicate effectively, and remain calm at all times.
• Excellent numeracy and IT skills.
How to Apply
Applications should be made by submitting a CV of no more than two sides of A4 that
shows evidence of your suitability to fulfil the role to jobs@smartentertainment.co.
Applicants should also include a short letter (no more than one side of A4), or a link to an
audio or video recording explaining why they are interested in the role.
Please submit applications no later than Wednesday 4th January 2023. Interviews will take
place WC 9th January 2023.
Equal Opportunities
We celebrate inclusion and are committed to workplace diversity. We do not discriminate
against race, gender, sexual orientation, age, physical ability or any other articles of identity
in our hiring practices. We actively encourage people of all backgrounds to apply for any open
position. We don't ask our applicants to disclose prior convictions at application stage to
ensure we work to the Fair Chance Recruitment Principles.

All employment decisions are based on qualifications, merit, and business need.
Appointments
All appointments are made subject to satisfactory references and proof of eligibility to work
in the UK.