An award winning film production company is seeking to fill a newly created role of Office Manager/HR Assistant.

This is a busy office located in south London and requiring a highly motivated and experienced person for this full time position.

ROLE + RESPONSIBILITIES

This role will be responsible for the smooth running of a busy, friendly office and will include:

Opening the office each day, making sure the office is tidy + presentable, dealing with suppliers, maintaining contracts, diary management, booking meetings and edit suites, meeting & greeting arrivals, keeping stock of office supplies.
Answering the phones, arranging couriers and taxis.
Managing services - e.g. Heating, Alarm, Furniture, Phones, Photocopier, Water, Storage, Stationery, Broadband, Office Lease.
Overseeing office cleaning.
Ordering weekly food deliveries.
Preparing letters, presentations and reports.
Implementing and maintaining procedures/office administrative systems, managing databases.
Managing office budget, including petty cash.
Liaising with Accounts Department.
Assisting the organisation's HR function by keeping personnel records up to date, staff holidays, ensuring contracts signed and government regulations complied with, contract renewals and arranging interviews for new staff.
Advising line managers and other employees on employment law and Grain's own employment policies and procedures.
Organising staff training, including induction programmes for new employees and freelancers.
Making sure that Health and Safety, Fire and First Aid are all up to date in office.
Collating content and running the company's social media platforms.
Awards and festivals - making sure dates are known when these are coming up, entering and sorting out tables and guest lists.
Organising company events, office parties, arranging and sending out gifts on behalf of the company.
Other adhoc administrative and HR tasks.

REQUIREMENTS

Good communication and listening skills
Excellent attention to detail
Excellent time management skills
Personable, welcoming + very friendly
Self motivation is key
Proficient in mac systems, word/excel, adobe + all social media platforms
Experience working in a film production, agency environment or front of house is preferred but not essential.
Some previous knowledge of HR function
Prepared to undertake Employment Law, Health & Safety and Fire Risk training from time to time.

Start date:
Flexible - start by early December / January.
Please send your CV with a short cover letter outlining relevant experience.

Job Type:
Full-time

Salary Range:
£18,000.00 to £25,000.00 pa Dependent on experience

Experience:
Office Management: 3 years (Preferred)

Education:
Bachelor's (Preferred)