The Company:

WME, William Morris Entertainment, part of the Endeavor network, is a leading entertainment talent agency representing artists and content creators across all media platforms, specifically movies, television, music, theatre, digital and publishing. Headquartered in Beverly Hills, WME also has offices in New York, Nashville, London and Sydney.

In 2014 WME acquired IMG, a global leader in sports, fashion and media. Endeavor also owns Ultimate Fighting Championship, Professional Bull Riders and Miss Universe as well as representing the NFL and NHL. Together, our companies offer an unparalleled client roster, strategic partnerships with sponsors and brands and marquee assets across sports, entertainment, events, music and fashion.

The Role:

This is an opportunity for an organised, enthusiastic individual with a passion for the entertainment industry to support and experience a variety of areas of an exciting international agency where learning, development and progression are supported and encouraged.

This position is a demanding administrative role. The Office Assistant provides general support to Operations, HR & our commercial business areas, and will support other individual agents during periods of assistant absence.

Person Specification:

The ideal candidate will be a meticulous, proactive problem solver with critical thinking skills, good judgement and the ability to prioritise. They will demonstrate flexibility, exceptional attention to detail and be a great communicator, as well as having:

• A passion for the entertainment industry
• Previous administrative experience in an office environment
• An understanding that client service is of the highest importance
• Fantastic communication skills, both verbal and written
• Strong MS Word, Excel and PowerPoint skills
• An upbeat, positive demeanor, responsive to constructive feedback
• Exceptional organisation and time management, quick prioritisation and an initiative-taking, problem-solving approach
• The hardworking, professional and flexible attitude necessitated by the fast-paced, dynamic nature of the office

The Role - responsibilities and duties include but are not limited to:

• Maintaining our client database
• Reporting
• Providing necessary support to Agents in the entertainment departments (non-music)
• Helping with Industry events i.e. RSVP's/Invites

For the HR/operations department:
• Drafting correspondence
• Scheduling meetings
• Providing assistance to visiting agents from other offices
• Supporting on CSR activities and in the organisation of staff events
• Answering and logging phone calls, distributing post, and other administrative duties including filing, scanning and copy-typing
• Providing daily lunch cover on reception
• Providing general support, with occasional longer-term projects
• Covering staff absence within the office team i.e. reception, mailroom
• Performing ad hoc errands and tasks for agents when required
• Full training will be given on WME systems and procedures

Complete confidentiality must be maintained at all times. All WME employees are required to sign a confidentiality agreement, and any breach of this agreement will result in immediate disciplinary procedures.

How to Apply

Please submit a CV and covering letter. The closing date for applications is Monday 3rd February 2020