JOB SPECIFICATION

Job Title: Junior Production Manager
Contract: 10 months (maternity cover)

Job Purpose

To provide accurate, effective and timely production and client management support to the company.

Works with and assists the Head of Production and Company Directors with the setting up of resources for shoots as appropriate. Managing projects and clients from pre-production through to post-production and final delivery. Entering financial information into manual spreadsheets of costs where relevant. Working with the post-production team to be across what films are being produced in the edit.

Reporting Lines and Key Relationships

• Works to the Head of Production and Company Directors
• Works with all members of the team.

Context

We specialise in the production and delivery of films for business. We have a wide range of corporate clients and produce broadcast content across all media, from television to mobile phones. We have an extremely diverse client base with companies such as McDonald's, Barclays, Serco, G4S and SABMiller. We produce content across all genres bringing styles such as observational documentary, animation and drama to the short form. We have eight staff based at our Head Office in London. Initially focussed within the UK, Shoot the Company has successfully won business globally and has various contacts around the world that we utilise as and when we need for our foreign shoots.

Knowledge and Experience

Minimum of 3 years experience in a production or account management role

Experience of setting up shoots across the UK and Europe

Experience of maintaining office and administrative systems, and of devising new systems where appropriate

Ability to prioritise a conflicting workload efficiently and to maintain standards of accuracy and attention to detail when working to deadlines or changing priorities

Experience of handling sensitive and confidential information

Effective time management and organisational skills and the initiative to work independently

A demonstrable aptitude for detail and accuracy in all areas

Demonstrable experience of managing clients whilst working across numerous projects at once

Working knowledge of post-production processes

Experience of working on short form content within a production company or agency is desirable


Skills and Behaviour

Interpersonal and communication skills sufficient to establish and maintain effective working relations with a wide range of internal and external contacts, and the ability to deal with contacts with tact and sensitivity

Ability to work independently and as an integral part of a team

Resilience and stamina to sustain performance when under pressure from a high volume of work and conflicting priorities

Flexible approach to changing priorities and requirements

The ability to demonstrate initiative and work flexibly and independently, without close supervision, referring to managers only where necessary

Pro-active approach to self-development and adapting to new ways of working and improvements in production techniques


Key Accountabilities

Distributes materials & information in a timely & effective manner

Uses detailed knowledge of administrative procedures to support the team

Producing and distributing call-sheets for numerous shoots at once

Completing production paperwork such as Insurance forms

Maintenance of crew availability database

Experience at setting up shoots throughout the UK and Europe

Ability to communicate with a range of personnel, such as clients, crews and other contacts

Ensuring that all costs are recorded accurately into cost reports and reported regularly to the Production Accountant

Managing petty cash for shoots

Responsible for receiving all invoices from crew and passing them on to the Production Accountant for sign off

Assimilate self into team quickly & effectively

Manages time, prioritises effectively & re-visits to ensure follow-through where necessary

Confident & effective communicator & quickly builds rapport with all contacts

Demonstrates initiative & is enthusiastic about adopting new ways of working

Ensuring that the general office space is kept neat and presentable at all times

Booking travel and transport as required