An exciting opportunity has arisen for an assistant to join our Film and TV department full-time. You will provide administrative support to two agents and ensure the effective upkeep and management of internal systems.

An Assistant to two Film and TV Agents assisting generally in the Film and TV department, you will be providing administrative support to the agents and their assistants.

Main Duties
• Keeping on top of a busy inbox with lots of incoming emails.
• Taking and fielding calls for your office and for reception from time to time.
• Managing diaries and setting meetings for the agents and their clients.
• Proactively providing information that is needed on companies/projects in advance of meetings.
• Organising travel/accommodation/meeting itineraries, for festivals or set visits.
• Reading and reporting on material sent in by production companies as well as clients' work and sharing feedback.
• Building an understanding of different production companies and where to submit client projects when asked by agent and chasing responses.
• Ensuring that we have up-to-date details of where producers/execs currently work, and previous credits/projects in development.
• Ensuring that client and producer contact details are updated on ACT.
• Making enquiries with publishers/literary agents to discover whether film/TV rights are available.
• Providing client bios for open writing and directing assignments.
• Tracking film and television projects and updating project information on the database.
• Keeping track of contracts (tracking the status of contracts being negotiated, circulating for signature, chasing up as necessary, ensuring we have fully executed copies).
• Putting together booking notices using information from contracts regarding details of payments to be invoiced.
• Working with the accounts team to keep on top of payments.
• Managing and administering client guild memberships (such as WGA/DGA/WGGB/ALCS).
• Keeping track of client 'welcome packs' (the paperwork we issue for signature to new clients) and corepresentation agreements.
• Keeping client bios and CVs up to date.
• Maintaining social media and updating the website.
• Attend regular catch-ups with the agents, keeping track of what we need to do with each client.
• Taking minutes in meetings, occasionally.
• Handling festival invitations and press requests.
• Tracking and identifying talent.
• Corresponding with clients and helping them with basic queries - answering questions about whether
funds have come in, if a payment has been invoiced yet, asking for a producer's email address etc.

5. PERSON SPECIFICATION
Essential Knowledge and Experience
• Knowledge of and interest in the Film and TV industry.
• Computer literate, with excellent knowledge of Microsoft Office programs.

Essential Skills
• A minimum of 6 months' experience in an administrative/office-based role, in any industry.
• Exceptional attention to detail, organisational and forward-planning skills.
• Excellent interpersonal and communication skills and confident telephone manner.
• Ability to maintain confidentiality.

Casarotto Ramsay strives to support a creative industry that reflects and celebrates the diversity of our community, especially in supporting equal opportunities for our clients and colleagues regardless of gender, race, socio-economic background, age, disability, sexual orientation and national origin. As such we are making a concerted effort to foster an inclusive workplace culture and welcome applications from anyone with the skills and drive to support new, exciting work.