International TV & video equipment rental Facility Company is expanding and looking to recruit a Facility Secretary in their London office

Facility Secretary:
A proactive and organised team player that will confidently and efficiently work in our office, liaise with clients and work to tight deadlines.

The ideal candidate will have an excellent phone manner, be able to multi-task and work well under pressure.

Duties will include:
• Answering the switchboard, and acting as first point of contact for clients
• Look after Company shared calendar and jobs board
• Co-ordinate and reference transport deliveries, and ensure the correct recharges are made to clients
• Excellent administration and computer literacy skills, including excel spreadsheets, and learning our in-house bookings system
• Update contacts and clients on bookings system
• Assist with booking camera and sound crews for large productions
• Liaise with Facility Coordinator to arrange crew transport and travel
• Assist Managers to raise Purchase Orders to suppliers
• Order stationery
• Call crew to distribute call times and call sheets
• Full clean driving licence
• All training will be provided, however an eagerness to learn, and a keen interest in broadcast equipment will be expected

Salary: Based on experience

Applications: Before 01 November 2012 - Attach CV
Please only apply if you have at least 2 references