Events Co-ordinator

The Role...

We are looking for a charismatic, highly organized, social, energetic, customer facing individual, ideally with experience securing, booking and realising quality creative events. A passionate team player with excellent drive and attention to detail, excellent presentation and a natural ability to build relationships. As the Event Coordinator you will be responsible for supporting the booking, supervision and realisation of private events for members. Supporting the Events team with day to day operational and administrative duties, working with operational colleagues within the House and office and ensuring events are set up and managed properly. Ensuring clients feel supported and are happy with all aspects of their event is under control and will be delivered to meet their expectations.

Main Duties...

Coordinate the required logistics of each event, including such elements as event times, equipment needs, and personally liaising directly with the lead booker to ensure all questions are answered
Assist with completing, checking and submitting the budget spec to clients, and monitor event spend to ensure minimums are met without exceeding costs beyond the client's expectations
Collating function sheets utilising the event booking system, Delphi and distributing to the relevant operational teams
Work very closely with the rest of the Event team as a strong unit
Assist with daily admin jobs assigned by the events team, ie: send out daily function sheets, send out weekly event function packs to all departments, update function sheets and function sheet boards
Confidently talk through all your events to Heads of Department in the weekly events and daily morning brief meeting to ensure all details are understood and covered
Keeping an eye on daily/monthly/yearly event targets to understand the financial side
Utilising Tripleseat to ensure all booked events are accurately forecasted from a financial perspective

What we are looking for...

1-3 years' experience in a similar role within a hospitality venue
Previous experience using Tripleseat or Collins data base
Team player who communicates well with all colleagues
Punctual, reliable and trustworthy
Sense of urgency
Yes, yes, yes mentality
Ability to multitask and work in a fast-paced environment
Have a genuine passion for food and beverage
Flexible and available to working both opening and closing shifts when required