BAFTA is a leading global charitable institution focused on championing creativity, opportunity and social change for all through the transformative power of film, games and television.

BAFTA 195 Piccadilly is the home of BAFTA, allowing BAFTA, its members and the industry to celebrate, support and nurture the talent within and the new talent to come. Alongside this BAFTA 195 Piccadilly is an award-winning venue for hire that offers outstanding hospitality and a suite of flexible event spaces, which can be crafted to suit any occasion. Recently having undergone extensive refurbishment, it will re-open its doors in November.

Purpose of the role

The role of the Event Planning Manager is to organise a broad range of events for both private and corporate clients at BAFTA 195 Piccadilly; managing all planning and logistics from the contract stage until the event day and maximising revenue opportunities through upselling and working closely with accredited suppliers.

To be successful you must be able to:

Receive and review the client contracts and ensure that upselling opportunities are maximised from contract through to final invoice
Support the delivery of the team's annual targets through secondary spends, including food and beverage, technical support and enhancements, and the services of the accredited suppliers;
Meet and exceed personal sales targets
Plan live, hybrid and virtual events for a broad range of clients including corporates, luxury brands and high-net-worth private individuals, creating events and experiences that truly reflect the BAFTA brand and exceed client expectations
Lead on the tasting process and ensure the client experience exceeds expectations and generates upselling opportunities
Work closely with the Senior Sales Manager and Operations Team, including the Head Chef, Banqueting Manager and Technical support to ensure that all operational requirements and arrangements are in place for each event and all upselling opportunities are maximized
Prepare all event documentation and coordinate with relevant departments and the client to ensure consistent, high-level service
Build strong client relationships to ensure repeat levels of business are maintained
Manage multiple projects simultaneously, working to strict deadlines
Propose resolutions to any challenges promptly and proactively and maintain a solutions-based approach
Be fully conversant with the technical capabilities of the building
Ensure post-event evaluation is undertaken (including data entry and analysis and producing reports)
Be flexible in working hours, to accommodate client events and occasional weekend working
Represent the venue at showcase events and exhibitions and support the team on cultivation events hosted at the venue
Help to contribute to the ongoing implementation of the Sales and Marketing Strategy

Ideally you will have:

Events planning experience and a proven track record in the delivery of sales targets
Confidence, assertiveness and the ability to be decisive with a strong operational mindset
The ability to quickly absorb, process and retain large amounts of information
Excellent time management and organisational skills
An active interest in monitoring industry trends and other events to inspire new ways to improve our event delivery
Knowledge of Salesforce/Delphi - (desirable)
Passion for the events industry and an enthusiastic and proactive approach is a must