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Netflix is the world's leading streaming entertainment service with 238 million paid memberships in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Read our culture memo to learn more about how we work at Netflix. The RoleWe are seeking an Administrative Assistant to support the Series Production Management team based out of London. This position will assist in the management of a very busy department, supporting the 3 Directors of Production by handling a heavy volume of calls and emails, organizing meetings and calendars, creating presentations/slides, helping coordinate production slates and providing overall support. A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication, as well as dealing with different personalities. The role will be focused on supporting a team that oversees shows that are produced across the UK Scripted Series slate covering inhouse and indie produced shows which will involve a high level of liaison with external teams and third party producers.Specific responsibilities include, but are not limited to:Manage the scheduling of complex calendars Coordinate domestic and international travelTake and circulate notes from meetingsFoster clear and concise communication among all necessary partiesGather, track and enter production related data among multiple internal platformsWork collaboratively with admins within the wider Production Org, content teams and other functionsMaintain, update, champion the use of internal systems to track and manage show information within Netflix Update data using Netflix tools and provide assistance in training others to use Netflix tools and understand our workflowsServe as bridge between productions and internal Netflix teams to ensure both sides receive pertinent updates in a timely mannerProcess expense reports in a timely mannerAny other duties as necessary to support the productions and the department.Qualifications:Ideally, 2-3 years as a production secretary/ coordinator or an assistant supporting a Head of DepartmentStrong understanding of production workflows and experience working on productions on set or in a production officeAbility to handle a very active desk supporting numerous simultaneous productionsAbility to respond after hours for important, timely or urgent mattersTeam player who operates in a fast paced team-oriented settingStrong written and verbal communication skills and the ability to multitask in a matrix environmentAbsolute proficiency in the Google Suite of apps (Drive, Docs, Sheets, Slides, GMail, Forms and Calendar), as well as being overall tech savvyAbility to be discreet and handle confidential informationUnderstanding of how to prioritize and respond accordinglyWillingness to continue learning to ensure thorough understanding of current production process and equipmentWillingness to take educated risks and think out of the boxWe are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military service status, or disability status.
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