This role sits in the organisational hub of ITN Productions' TV production team, supporting the Executive Producers and individual production specialists, to produce a vast range of complex broadcast projects. They will work closely with the Head of Production, Executive Producers and Media Manager to ensure budgets and schedules are realistic, that company margins are maximised and that both technical and personnel related production and post-production workflows are managed effectively and efficiently. This role will also provide a consistent financial and production presence across all projects.
Responsibilities


FINANCIAL:
Preparation of project budgets and schedules in accordance with editorial briefs, client requirements, identifying and maintaining income and recovery projections and creating ad hoc budget forecasts and reforecasts as required.
Managing agreed budgets in line with production requirements, margin expectations and delivery timescales.
Invoice processing including coding and accurate management of incorporation into cost manager systems, forecasting costs to complete, providing regular cost reports indicating variances and reasons for them and any variation to margin
Work closely with the finance team, providing confirmation of supplier invoice details, payroll payments and claims, coding invoices or timesheets to projects once received, ready for approval and check and process staff expenses, oversee petty cash and float reconciliations, project expenses and invoice submission.
Keep finance informed as to progress of production particularly as to contractual agreement with the commissioner to enable invoicing for production funds at commencement and in accordance with agreed payment schedule and ensure prompt invoicing for final funds on delivery.


PRODUCTION ADMIN:
Source and engage crews as required by the production in collaboration with the Executive Producer, Series Producer and Director in line with budget and schedule.
Arrange pre-production meeting at the start of production to ensure the whole team understand the editorial requirements, schedule, health and safety issues and any compliance or legal issues relevant to the production.
Manage production and post production technical and personnel workflow requirements for each individual project, including setting up team meetings in good time to discuss requirements and options and take ownership of tailored workflows created from these in order to achieve best quality, timely and cost effective delivery.
Planning personnel (both freelance and staff) and resource allocation, including management of working hours, sickness and absence, identifying freelance needs (production staff, crew, post production crew and in vision talent) and maintaining database/contact list of suitable personnel to fill roles on current and future productions, whilst understanding cost implications and HR working policies to ensure all staffing issues across the department are dealt with efficiently, effectively and consistently. Raising and issuing appropriate freelance personnel contracts and purchase orders in line with HMRC guidelines for personnel working within the organisation.
Working with Media Manager to organise all aspects of post-production for the team - including ingest, editing, managing storage requirements and quality assessment for all projects prior to delivery.
Managing and preparing call sheets , risk assessments (in association with Producers) and insurance cover requirements as required against each project
Develop and maintain strong relationships with external suppliers (resources, kit, personnel) including management and negotiation of bulk discounts and best rate discussions.
Develop and maintain strong relationships with external clients where required ensuring their projects meet and exceed quality and technical standards and maintain communication with clients during projects.
Book and manage internal and external resources, kit, staff and freelancers across all areas of production.
Overview, management and prompt preparation of post production paperwork/legal reporting requirements including music cue sheets and release forms, copyright clearances, rights management and agency clearance and reporting to ensure productions are closed down promptly once the programme together with agreed deliverables have been delivered and accepted to the commissioner
Cover for other Departmental Production Managers as and when required.
Supporting the Department on extra projects as and when required.
Managing and scheduling of training in line with personnel requirements and budget.


Qualifications:

A facilitator able to take on considerable responsibility and recognise and work to the authority of senior management
Excellent people management skills - able to motivate, inspire and support all members of the production team both on and off screen
Hands-on Production Management skills.
Accurate financial, cost management, forecasting and reporting skills, including working with excel spreadsheets, combined with a keen awareness and understanding of the financial implications of all decision making to achieve maximum production efficiency and spend.
Extensive experience in Broadcast video production across multiple genres.
Excellent forward planning skills.
Excellent interpersonal and communication skills at all levels, including client management.
Excellent organisational and time management skills.
Extensive experience in identifying suitable freelancers to work across projects.
Robust attitude to managing personnel and dealing with roster changes and project deadlines.
Experience of workflow design and review, including working with a Media Manager to organise all technical aspects of production and post-production through to delivery for the department to include ingest, editing and long term storage.
Thorough understanding of technical and personnel related production and post-production workflows.
Experience of working with and managing risk assessments and insurance cover, including added risk cover.
Experienced in both UK and overseas filming requirements, carnet, travel and visa processes.
A natural problem-solver, with the ability to think creatively, technically and laterally.
Confident and persuasive.
Highly computer literate.
Able to remain calm under pressure and multi-task effectively.
Able to work as part of individual teams and across the department, providing a cohesive presence.
Strong negotiating skills.
Working closely with HoP and legal team to ensure production budgets are approved and contracts received and signed off to enable prompt invoicing for funds
Familiarity and understanding of HMRC's Film Industry Guidelines in particular with regard to schedule D Status
Supportive and collaborative leader able to create a strong team environment supporting crew and cast
Naturally collaborative with a respect for the views and feelings of colleagues and clients.