UK Creative is a fast moving department with a high turnover of short-form work. The department is responsible for creative output of MTV UK channels and MTV Live feed for all MTV international clusters. Content output ranges from promos, design and packaging to branding on the ground live events, creating GFX identity for properties across the wider international business and creating high profile multiplatform marketing campaigns for show launches.

The Production Coordinator will be required to support and liaise with the Production Manager to interpret projects and productions for the creative team from initial concept through to completion and TX in the most cost effective way. Ensuring that the budget, schedule and creative requirements are all met and the end product delivers on creative excellence. From booking voiceovers to producing high profile shoots, this role is incredibly varied and requires strong multi-tasking abilities. The Production Co-ord will also work closely and support the Head of Creative & Marketing Management with day to day tasks and requests and general running of the department.

WHAT YOU'LL NEED TO OWN

FINANCE

Raising Purchase Order requisitions relevant to music clearances, post production sessions, agencies fees, shoot production, voiceovers.
To liaise with the creative team and produce an accurate budget costing for each project.
Monitor day to day spends by project using appropriate departmental purchasing systems and cost managers.
Setting up all new suppliers.
To ensure correct invoicing guidelines and deadlines are adhered to by suppliers and freelancers.
Adhere to company guidelines regarding production spend, expenses and T&E.
Maintain and update records of production activity and spend, overseeing departmental filing and Excel records.
Liaise with relevant internal departments in order to save money and conserve resources.
Maintain and update records of production activity and spend, overseeing departmental filing and Excel records.
To work with accounts payable to ensure all external suppliers, freelancers and casual employees are paid correctly and on time.
Assist Production Manager and Head of Creative & Marketing Management with cost management and all cost reporting.

LEGAL

Negotiate contract terms and fees for collaborating production companies, creative agencies and freelancers.
Liaise with the legal, HR and finance departments for all contracts, NDA's, vendor selection, capex, payments, and implement new company policies effectively into the daily work routine e.g. freelancer employment guidelines, expenses and T&E, v/o contract negotiations, be aware of changes to accounts payable processes.
To have knowledge of different freelancer/casual contract types and payment terms and employ as appropriate.
Responsible for raising all contracts and ensuring completed contracts are returned and returned to legal.
Update contract log, contact files and freelance contract file.
Extensive knowledge of Risk Assessment forms and Health and Safety.
Work closely with legal and HR teams to ensure legal procedures are followed and necessary contracts are raised for all suppliers and freelancers.
Ensure relevant legal paperwork completed for all bookings and v/o.

SHOOT PRODUCTION

Assist PM/HoCMM with shot based creative including Location management, castings, styling, art direction etc.
Arrange all pre-production including conceptual meetings, storyboards, reference material and castings.
Create call-sheets for filming.
Attend recces with producers, assess filming facilities, identify potential problems, and negotiate fees where appropriate.
Extensive knowledge of crew rates and overtime policies.
To engage freelancers and negotiate rates and payments.
To have extensive knowledge of different freelancer/casual contract types and payment terms and employ as appropriate.
Have a strong understanding of the most recent and relevant technologies and equipment advising on best practise to achieve creative excellence.
Assist with completion of Risk Assessment forms and advise on Health and Safety procedures.

DEPARTMENT

Assist the PM with organising the creative team's daily diaries and production workflow and ensure delivery deadlines are met.
Ensure all projects are produced in cost- and time-effective manner while adhering to the creative ideals, negotiating fees and maintaining schedules where necessary.
Flag any project overage to PM and HoCMM.
Plan and book all external post sessions and (including daily audio bookings).
Liaise daily with Voice Over artists agencies to book relevant talent for sessions ensuring the correct clearances are agreed.
Understand the business rationale and gain awareness of commercial issues influencing and affecting the business.
To maintain the departmental edit schedules and calendars.
Monitor and ensure all promos/design are delivered according to makelist TX.
Responsible for all Clearcast submissions & TVC delivery.

MUST HAVE NINJA SKILLS

Significant experience as a Production Coordinator, preferably in on-air environment or commercials.
Must have proven television production management experience.
Strong administration and organisational skills.
Solid experience of shoot prep admin.
Ability to budget and forecast accurately and draw up all kinds of filming budgets from small location shoots to large studio filming and set builds.
Experience of keeping accurate budgetary records/cost managers, reconciling budgets and using purchasing systems/raising POs.
Ability to produce a project schedule.
Knowledge of cameras and equipment (35mm/16mm/HD/Red/Digi/DV/Alexa).
Experience of all types of post production and graphics facilities essential.
Experience of all genres of filming, particularly location and non-live studio work of all sizes.
Ability to draw up risk assessments and in-depth knowledge of Health and Safety.
Experience of working within a department with a high turn-over of very varied work, such as on-air.
A personable manner with the ability to communicate effectively with different kinds of people, from crew to talent.
Ability to work well in a team environment and help achieve departmental goals
Energetic and enthusiastic
Excellent communication & interpersonal skills
Adaptable and works well under pressure
Resourceful
Solution focused