Our Bookings Coordinator will be responsible for scheduling edits and audio work.This involves management of these bookings in a way which takes in consideration the clients and operational needs so that maximum operational utilization and revenue production are optimised. The bookings coordinator needs to be able to give sound advice on the appropriateness of bookings and always be able to negotiate and offer alternatives. This person must be able to provide immediate response to queries and supply accurate information about staff & facilities accordingly. The coordinator will assist producers in basic job management tasks and therefore ensure accurate billings & reconciliation.

• Schedule in edits and audio work for RedWorks as per timing plans provided by the Producers
• Allocate and utilise resources in an efficient, fair and cost effective manner
• Collate relevant information for operators to enable them to do their work (brief, script, technical specifications, timing plans, job & project numbers, font information, etc.)
• Ensure that all operators are informed of what jobs they're working on at any particular time
• Generate quotes with the assistance of the Post Producers
• Deal with initial requests and standard/rate card bookings
• Ensure projects are running on time and to budget and to inform the relevant Producer if this isn't likely to happen
• Work in conjunction with the Post Production team to create and follow workflows for projects
• Maintain a cooperative and motivated team
• Source & book freelancers with relevant and high quality skills when required
• Prepare Purchase Orders, Pre Invoices & Invoices
• To be familiar with all services offered within Hogarth in order to promote to clients
• Where appropriate reconciliation of bookings and projects

Requirements:
• Previous Bookings experience
• Good working knowledge of a scheduling system e.g. Farmers Wife
• Ability to work in a fast-paced and dynamic environment
• General can-do service attitude
• Form good working relationships with Post Producers and operators & clients
• A clear understanding of the meaning of customer care/service
• Excellent time management skills & multi-tasking abilities
• Attention to detail