Sony Pictures Television International Production and Sony Pictures Entertainment International are looking for a highly organized, enthusiastic, switched on candidate with a passion for Television to provide administrative support to the Executive Assistant to the President of Sony Pictures Television International Production/President of Sony Pictures Entertainment International and the SVP, Business Strategy and Development, SPT International Production.

If you are a bright, ambitious person willing to go the extra mile, have a genuine desire to find out what the industry has to offer, and have some previous experience in a support or administrative role, this could be the perfect opportunity to kick start your career in the television industry!

Core Responsibilities Responsibilities of this role include but are not limited to:
• Support of the management of calendars, scheduling meetings, international conference calls, executive lunches, planning markets and international schedules. Liaising with executives at very senior levels.
• Creating travel itineraries, travel records, and arranging travel arrangements as needed
• Phone coverage (answering calls, taking messages, checking voicemails, & rolling calls)
• Maintenance of all files on a regular basis
• Maintenance of extensive contact database and
• Submission of expense reports and tracking reimbursements
• Administrative support to Senior Executive and 1st Assistant as needed
• Operational support, including holiday calendars, ordering branded stationery and event management
• Printing out daily/weekly reports; Office organization and maintenance (order office supplies, beverages, snacks, etc.); Opening, date stamping and sorting of all mail into appropriate categories; Ordering food for Board meetings and other meetings with Senior staff; Booking of personal appointments and assisting in some personal shopping as requested; Composition of correspondence (general thank you notes, letters, etc.); Arrangement of deliveries (hand deliveries within city, etc.)
• Management of Sony Company Database systems including: Ariba, Concur, mySPE, SPTI Scheduling Database, Travel Requisition/Authorization system;

Successful candidates must have and/or demonstrate:

Knowledge of:
• Appropriate venues in central London for lunch and dinner meetings, and good London geography.
• Complex phone and mobile phone systems.
• A sound understanding of day to day IT is essential.

Skill in:
• Excellent computer skills: MS Office (Word, Excel, Outlook, PowerPoint), Lotus Notes, Mac OS X along with Internet & Research proficiency;
• Strong, clear and concise written and oral communication, with excellent grammar and punctuation;
• Must possess exceptional organizational and follow thru skills and be able to multi-task and prioritize with attention to detail;
• Must demonstrate professionalism, diplomacy and discretion when dealing with executives, colleagues, etc, and experience in liaising with executives at very senior levels;
• Able to deal with company sensitive issues discreetly and professionally;
• Well-polished and presentable with strong interpersonal skills and ability to establish and maintain positive working relationships internally and externally.
• Must demonstrate experience in letter writing, presentations, as well as scheduling internal and external meetings with other offices.
• Must have strong phone skills, knowing how to roll calls, manage numerous lines, chair and record conference calls.

Ability To:
• Have the confidence to communicate with colleagues at all levels concisely and professionally;
• Gain a depth of understanding of the industry and the President's position to be able to effectively act as a safeguard to their contacts, the press, or potentially compromising situations;
• Proactively add value to the President's job function through research and awareness of the industry and contacts, and also through striving to improve office systems and processes;
• Independently problem solve;
• Be a self starter with a team player attitude;
• Ability to work in fast paced environments with shifting priorities, and last minute deadlines;
• Demonstrate common sense, discretion and attention to detail;
• Be flexible with irregular office hours as needed and last minute changes;
• Work with minimum supervision;
• Make administrative decisions based on a broad understanding of operational requirements;
• Cope well under pressure and Prioritize effectively and efficiently so that work is carried out accurately and in a timely manner;
• Have a 'can-do' attitude and dynamic approach to work.

Education:
Degree educated: BA or Similar

Experience
This position would typically require 1-2 years' previous experience in a support or administrative role, Entertainment and International experience and/or within a large or global organisation is preferred but not necessary.

Application Criteria
To help us assess whether you have the approach we are looking for, in order to be considered for this role you must submit the following via our careers website:

1. CV
2. 250 words outlining why you would like a career in television and your interest in Sony Pictures Entertainment.

Only candidates that fully submit the above two documents via the SPE Careers website will be considered for this position. Good Luck!