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Production Coordinator

Kings Cross, London

Vevo is the world's largest all-premium music video provider, offering artists a global platform with enormous scale through its distribution partners. Vevo connects artists with their audience globally via music videos and original content, working directly with them to find unique ways to bring their music to life visually. Vevo also works with emerging artists, providing them with a platform of global scale and reach, to find and grow their audience. Reaching 26 billion monthly views globally, Vevo has over 500,000 music videos in its catalogue. The position requires a highly organised individual with experience working in either TV or digital/social media and great knowledge of how film shoots work logistically. You will be responsible for taking a filming brief and ensuring our crew have the camera and edit equipment they require, as well as arranging all travel, location agreements, logistics and budget management as well as invoicing. You will manage our 6,000sq ft. filming facility and ensure that it runs smoothly. You will also assist the management and delivery of our original content production, working closely with the producers in the team to make sure all our artist promotional content is the best in the industry. The ideal candidate will be approachable, calm under pressure and will also be thinking one or two steps ahead to ensure our producers can concentrate on creating engaging content. They will be organised and love all aspects of production admin. The role would suit someone with ambitions to becoming a production manager. This is a full-time position and is based at our office in King's Cross, London Responsibilities * Attend weekly production / bookings meeting, ensuring information is accurately managed through to post production * Work closely with producers on the team to generate relevant documents for the production process * Manage the flow of information through the Content & Programming team * Plan timelines and manage all production and post-production from inception to delivery. * Arrange all travel, location agreements, shoot logistics and catering * Ensure the Music & Talent team receives all relevant materials and changes to the schedule are communicated to all parties * Responsible for signed work orders and contracts from Creatives/freelancers and all standard housekeeping is managed * Manage communications with concerns of late deliverables * Establish and maintain effective working relations with a wide range of internal and external partners. * Update the Trello boards as projects develop * Maintain the organisation of the shared drives and ensure content is backed up * Develop and maintain office and administrative systems * Manage our bespoke studio facility - this includes managing access, cleaners, security systems, maintenance, health & safety and stocktaking of consumables and catering * Be responsible for kit spec and maintenance in our bespoke studio facility. * Help producers ensure budget tracker is up to date This describes you: * Previously worked as a Production Coordinator within a creative environment, ideally with TV and/or digital experience * Experience maintaining and updating budgets, setting up and attending film and digital format-based shoots as well as booking audio and edit suites / talent/ filming crew * Familiarity with filming equipment and post production procedures * Ability to prioritise a conflicting workload efficiently whilst maintaining accuracy and attention to detail when working to deadlines * Adobe Premiere experience at a basic level to create social cut downs and aptitude to learn new software packages where required * You handle confidential information with tact and sensitivity * Interpersonal and communication skills * Ability to work independently and as an integral part of a team * Work well under pressure * Willingness to learn new skills and demonstrate initiative Requirements * 1 - 2 years' experience of working as a Production Coordinator within a creative environment, ideally with TV and/or digital experience * Is really passionate about the logistical aspects of production. This is not a creative role but requires someone who want to work in a creative environment * Tech savvy is a plus, some working experience of CMS, Photoshop and video editing skills a plus * Can-do attitude and happy to take on multiple roles * Team mentality

Date Approved


Deadline For Applications


Job Title

Production Coordinator


Kings Cross, London




Permanent, Full-Time


Music Promos

Minimum Experience

Not Specified

Preferred Genre Experience

Not Specified

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