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Our people are at the heart of everything we do at ITN. It's vital that our workforce reflects the diversity of both our audience and the wider society in the UK, so we're proud to be an equal opportunities employer and we actively seek candidates from diverse backgrounds and communities. We also recognise the importance of a good work life balance, so we do everything we can to accommodate flexible working, including part-time and job shares for all our roles. Please just let us know in your application or at any stage throughout the process if this is something you want to explore.The Technology PA will provide a full range of executive and administrative support to the Chief Technology Officer, and be a true support partner to the leadership and administration of the division.Responsibilities Providing full executive and administrative support to the CTO and Technology Leadership team Run and represent the office of the CTO at all times Efficient diary management (including planning future meetings, travel arrangements, room bookings, catering and collating necessary paperwork) Discreet reviewing of CTO's mail/incoming correspondence, sorting and filing as required, responding where appropriate and flagging when urgent Receiving, handling and screening calls, redirecting effectively and efficiently where necessary Co-ordinate, manage and book all domestic and international travel on behalf of Technology team Preparation of all documents, meeting agendas, correspondence, board reports and presentations in a timely and professional manner, including proof reading and editing where appropriate Attend internal meetings when necessary, preparing agendas, taking minutes and circulating action points as required Anticipate and organise the priorities for the week/month ahead First point of contact for guests Manage team member holiday requests and recording sick days Support with Technology project work as required Ad hoc administrative support to the Technology team Administrator for Mobile Operations Raising Purchase Orders for Technology Team Work with Technology team to produce a monthly email newsletter for the department, taking responsibility for collating content from across the teams Building a network of effective and positive relationships with a variety of stakeholders at all levelsQualifications Complete confidentiality and discretion on all Technology related matters Accuracy and attention to detail on all work undertaken Ability to be both pre-emptive and reactive Confident communicator with a good telephone manner Highly developed written communication skills Exceptional interpersonal skills Excellent organisational and planning skills Experience of prioritising and working within the confines of strict and tight deadlines A proactive, enthusiastic working approach Ability to interact and relate to all levels of staff and build strong relationships Ability to manage upwards effectively Ability to work well in a team, combined with a high degree of initiative The ability to work flexibly and under pressure in a demanding environment Strong computer skills including relevant software, such as MS Office and SharePoint Knowledge of Content Management Systems desirable Knowledge of standard office administrative practices and procedures Excellent knowledge of MS Office packages and Office 365 (Sharepoint) Graduate - with a degree in an engineering, computer science or IT discipline (not essential)This Job Description identifies the main requirements of the role. It is not an exhaustive list of duties but is intended to reflect the nature, range, and context of the work, which will change over time.Equal Opportunities PolicyITN is an equal opportunities employer and we actively seek candidates from diverse backgrounds and communities.
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