Responsibilities
Employer: Canival Films
Indistry: TV Drama
Job Title: Operations Team Assistant
Role type: Permanent


RESPONSIBILITIES
The role will report to and support the Business Team which consists of 3 lawyers
The role requires a high energy, reliable and pro-active team member to support the Business Team by:
Providing day to day administrative support, ad hoc secretarial support including diary management, preparing all necessary documentation for the same, filing hard copies and maintaining hard and soft files and systems, email monitoring, filing and mail and call management
Organising weekly team meetings plus related paperwork
Making travel arrangements and collecting travel documentation and receipts, where required
Preparing and processing expense reports, ensuring timely settlement of expenses and credit card activity
Organising events, including planning and coordinating of all elements necessary
Helping set up new starters in the team and working with HR, IT, Facilities and other relevant central teams to ensure smooth management of new and departing team members
Overseeing invoice and billing management with the Finance team and external third parties, tracking contractual payments for Carnival's records and reconciling the same
Assisting with deal closings, coordinating signatures, ensuring all paperwork is filed and circulated to relevant parties and internal systems updated
Co-ordinating with internal and external parties on behalf of the Team and acting as the key point of contact for internal teams (e.g. Distribution, Consumer Products, HR, Facilities, IT and Finance) as well as external parties such as agents, broadcasters, third party advisors
Issuing third party licences for the use of stills and clips from the Carnival production portfolio
Co-management of the Runner scheme, including recruitment and any day to day management requirements to maintain a meaningful and collaborative scheme

REQUIREMENTS:
The role requires someone who:

uses their initiative and learns to pre-empt the needs of the team
has emotional intelligence, professionalism and is genuinely approachable, understanding and dynamic
inspires trust in others and is a good ambassador for the team and Carnival
strives for the best and is solutions-orientated
is able to work with a diverse team from creative and production personnel through professional advisers, marketeers, HR, PR, distribution, sales, tax and finance
is autonomous and readily assumes responsibility
is self-motivated and a natural multi-tasker
is highly organised, fast and efficient
presents clearly and gets to the point
is committed/dedicated to the team, the business of production and will go the extra mile
is computer literate with specific strength in Excel, Word and data management systems

The candidate must be able to demonstrate as much of the above through their CV (both in respect of professional path and extra curricular achievements) and in interview