A welcoming first point of contact for all visitors to Procam. To support with administrative duties and to ensure that relevant Health and Safety compliances are adhered to.
• To meet and greet Procam's visitors, making each visitor feel welcome and offering refreshments.
• To be responsible for taking care of clients, issuing key cards and the ensuring return of issued cards from visitors.
• Monitoring security and parking on site, issuing parking permits when necessary.
• To ensure the reception area and meeting rooms are kept tidy and well presented.
• To keep the phone list up to date and to communicate any changes.
• Replenish First Aid Boxes around the building, and conduct a monthly stock check.
• Keep a regular stock take of supplies (for office and kitchen).
• Assist with filing and general admin duties when needed.
• Maintaining and taking care of reception goldfish.
Office Support
• Answering and forwarding overflow of calls to the Office. Answering enquiries in person, by phone and via email.
• Support COO and other office departments with admin duties when required.
• Support Head of Systems with Missing and Damaged, and other admin duties.
• Support Bookings with Cross Hires.
• Support security with monitoring CCTV. View playback of CCTV when requested to do so by the Head of Systems.
• Type up minutes of management review meetings.
Meeting Room Management
• Manage bookings for meeting rooms, the Training room and camera test rooms using MIDAS system.
• Maintain the boardroom/prepare boardroom for meetings.
Deliveries
• Sort post and deliveries.
• Liaise with the Warehouse for couriers and deliveries.
• Liaise with Scotland and Manchester offices for deliveries and collections.
• Assist with sorting deliveries of overnight packages.
• Ad-hoc duties to meet business needs
Required Skills
• Ability to multi-task
• A confident communicator
• A keen interest in Broadcast Media
• Interest in animals (fish in reception)
• Remains calm under pressure
• Using initiative & problem solving
• Working self -sufficiently