Hours: Full-time - 37.5 hrs
Start date: Sept 2nd 2019
About us
My Life Films is an award-winning charity which uses creative filmmaking to improve the lives of people living with dementia. In 2016 we won awards for Charity Start-up of the Year and Outstanding Dementia Care Product of the Year. Since then we have continued to grow, carrying out trials and evaluations that validate the meaningful impact we are making for our beneficiaries and their families and carers.

Our core team currently consists of an Executive Director, a Programme Manager and Assistant Project Manager who together manage our dementia filmmaking programmes; an Events and Community Fundraising Coordinator who works to secure our voluntary income and a Production Manager who primarily focuses on our social enterprise film-production company.

The Role
My Life Films has made over 230 films for people living with dementia and their families. We have a strong presence in London and have recently expanded our work to the South Coast. In parallel with continuing to deliver on grants from various trusts we are developing ways in which we can scale-up and create greater impact. The first approach a pilot regional hub model in Sandwell, Birmingham. The second is developing a range of My Life Film products. This currently includes working on a new short film concept and building a My Life Films mobile App.

This is a key role at My Life Films, driving the whole of our film production programme and the evaluation of our impact, as well as taking on a broader operational role across the organisation and working closely with the Director.

The right person will be passionate about our work supporting people living with dementia through creative filmmaking and will have experience of running a programme at the heart of an organisation's mission. Ideally you will have experience of, or keen interest in, working in a health/social care setting as well as a familiarity with digital technology.

You will have proven project management expertise, organisational and planning skills and the ability to work as a member of a committed and ambitious team. You will need to have excellent interpersonal skills and the ability to form caring and respectful relationships with the families with whom we work, along with our filmmakers and the wider My Life Films network.

Project Management
• Creating project plans, deliverables, milestones & deadlines to deliver a range of grant-funder projects, covering different locations, beneficiary groups & timelines
• Ability to manage project resources & timelines in accordance to our grant funder deliverables and requirements, ensuring there is a strong pipeline of beneficiaries & that the team & filmmakers meet agreed deadlines
• Creation of project management tracking to maintain overview of progress against targets, reforecasting this periodically

Beneficiaries (our Stars)
• Recruiting beneficiary families, through phone calls, web submissions, face to face meetings & general marketing
• On-going guidance & liaising between the beneficiary families & filmmaker, providing an empathetic approach to the emotional needs & stresses of the families & helping them through the My Life Films process

Film Production
• Recruiting, training & managing our network of freelance filmmakers
• Monitoring progress of each My Life Film during pre-production, production & post-production, with quality compliance to ensure they meet editorial & technical standards
• Ongoing optimisation of My Life Films operational workflows by analysing entire beneficiary journey from recruitment to after-care, & making improvements to systems, methods & communications as necessary
• Setting up & running projects in new locations by building connections with individuals and organisations & monitoring the progress of these against initial objectives

Evaluation of Impact
• Distribution & monitoring of beneficiary surveys to better understand impact over time
• Develop evaluation frameworks with grant funders, care homes, beneficiaries & filmmakers
• Working with clinical and care home trials conducted by external research bodies

Events
• Organising events when required
• Creating & giving presentations to promote the charity
• Attending events and conferences on behalf of the charity, including arranging stalls

Reporting
• Writing reports for funders, with support from Grants writer & Assistant Project Manager
• Reporting for the board at Trustee meetings & minutes for Trustee meetings
• Weekly internal reports on dementia film progress with Assistant Project Manager
• Creating case studies from the impact assessments

Database management
• General management of eTapestry, reviewing the functionality for reporting & everyday use and reviewing contract

Operational Management
• Responsible for receipt and issuing of invoices across full range of activities, working with our accounting software (Quick Books) and volunteer accountant
• Working with Events and Community Fundraiser on newsletters
• Data Protection/GDPR responsibilities
• Ad hoc admin and office management tasks

Person Specification
Experience and Qualifications
• Demonstrable experience of a project management role with a minimum of 3 years' experience
• A successful track-record of delivering programme contracts funded by trusts, foundation & health sector organisations
• Experience of managing a wide range of groups/stakeholders - filmmakers, families, programme partners, trusts & foundations - in ways which maximise ability to deliver & to secure support
• Experience of writing reports for various audiences
• Experience of implementing ambitious short-medium term plans
• Demonstrable understanding of good practice in GDPR & data management
• Experience of working to deadlines and budgets
• Experience of recruiting & managing freelancers and volunteers; ability to inspire and motivate
• Experience of setting up & running evaluation programmes & ability to analyse results, providing learning & case studies & testimonies for marketing purposes
• Experience in giving presentations & participating in community group meetings

Knowledge, Skills and Abilities
• Ability to build warm, professional and trusting relationships
• Excellent interpersonal skills, and ability to influence a wide range of stakeholders
• Excellent written and verbal communication skills, with the ability to communicate effectively in a wide range of media and to a variety of audiences
• Knowledge of the health and care sector and funding landscape; preferred but not essential
• Excellent IT skills, in MS Word, Excel and PowerPoint and in using databases (ideally E-tapestry)
• Ability to plan and execute a wide range of activities and initiatives and to use your imagination and initiative to problem solve
• Good organisational and workload management skills with strong attention to detail and the ability to prioritise effectively
• Good numerical literacy and confidence in working with and meeting targets
• The ability and willingness to work flexible hours on occasion, this role will need occasional evening and weekend work.

Personal Qualities
• Self-motivated, proactive and resilient; able to work independently, flexibly, and as part of team
• Creative, solutions-focussed and positive; able to motivate others in their support of the charity
• Passion for the vision, mission and aims of My Life Films

Terms and Conditions
• 20 days annual holiday plus national holidays/Bank holidays
• Company pension scheme

How to Apply
If you would like to apply for this role, please send a tailored CV with a covering letter to Jorg Roth (Founder of My Life Films) clearly outlining your motivation and how you meet the Person Specification for the role to: jorg@mylifefilms.org
We will be short-listing and conducting initial interviews on a rolling basis, however:
• Application deadline is 3pm on Friday July 26th
• Final Interviews will take place Tues Aug 6th