Production Secretary - 12 Months FTC
Leeds
Production Secretary
Emmerdale
12 Month FTC
Leeds
Closing date: Mon 24th Jan 2022
Why you should join us...
We connect with millions of people every day, make content they can't get enough of and reflect and shape the world we live in... and we do all this through the power of creativity.
We will be a digitally led entertainment and media company that creates and brings brilliant content to audiences, wherever, whenever and however they choose.
Business overview per Business Area:
Emmerdale is one of ITV's most successful award-winning long running drama series, regularly pulling in viewing figures of over 5 million. We are currently looking for a Production Secretary to provide support to our Production department.
This role entails...
In this role you will provide support to the Head of Production and Production Managers, fulfilling all production secretarial duties as required. You will maintain regular communication with a range of internal and external individuals, including staff, freelance crew, contractors, managers and members of the production team.
The responsibilities for the role are:
* Provide administrative and secretarial support for the Head of Production and Production Managers, completing any tasks assigned.
* Assisting with the smooth running of the production office and generally acting as a key point of contact on the production.
* Coordinate recce meetings as required.
* Arrange all meetings as required by the Production Management team.
* Support Production Management with project work, eg events, external projects and assisting with the coordination of any ITV corporate/marketing shoots, promos etc.
* Maintain the soap calendar as required.
* Directors - ensure scripts are distributed to individual directors / ensure all Directors have an active security pass / ensure all Directors have an active IT log in / raise monthly payroll eform contracts or purchase orders as required / be the point of contact for Director on-boarding and general support.
* Raise other e-forms accurately and timely in line with deadlines and deal appropriately with subsequent enquiries.
* To provide the administrative support associated with managing and monitoring production budgets (eg purchase orders, expenses etc).
* Be the point of contact in the office and alert any concerns immediately to theHOP/PMs.
* Arrange meeting rooms and conference calls.
* Maintain the departmental holiday chart alerting the PMs to any concerns.
* Maintain, monitor and update production data - passwords, restrictions, deletions etc., complying with ITVs policies and procedures for Data Protection.
* Draft departmental communications as requested.
* Assist in the creation of high quality presentations and documents.
* Assist in all areas of production when necessary and be familiar with all roles involved with the production, with the ability to step up as required.
* Acting up to cover other roles as required.
* Maintain absolute confidentiality of all issues discussed.
* Provide administrative support to manage and monitor a production.
To be considered for this opportunity you will need to demonstrate the following skills:
Minimum role criteria:
* You will need to have previous experience within a TV production.
* Excellent organisational and time management skills.
* The ability to Coordinate many tasks simultaneously and not get easily overwhelmed by multiple demands.
* Monitors, organises and prioritises own and others work effectively in order to meet deadlines.
* Responds quickly to new circumstances and remains focused on the task in hand. Maintains a high degree of accuracy and attention to detail.
* Demonstrate strong organisational and planning skills and manage conflicting demands to meet tight deadlines.
* For this role you will be required to work with a wide spectrum of individuals within a production team including cast and crew. Good communication and interpersonal skills are vital, both written and verbal.
* Able to use systems and adapt to new technologies.
* Possess the ability to manage relationships, and to work effectively and collaboratively as part of a team.
* Good IT Skills including Word/Excel/Powerpoint and industry related software, knowledge of internal systems is an advantage.
* Experience with working in a pressurised TV environment.
* Experience dealing with confidential information as a high level of confidentiality required at all times.
* A track record of consistent performance and an excellent eye for detail.
ITV strongly encourages applications for this role from candidates with a disability and as a Disability Confident Leader if you meet the minimum criteria for a role and you have declared that you have a disability, we'll guarantee you'll get to the next stage*.
(minimum criteria above)
The Key role criteria is as follows:
* Able to find information and resources as required.
* Drive and passion to succeed in all tasks.
* knowledge of all roles involved with an Emmerdale production.
* Knowledge of internal systems is an advantage.
* Flexibility and adaptability required as there are often last minute changes.
* Assertive and confident with the ability to remain calm under pressure.
We're happy to discuss any support/personalisation you may need during our application process as part of our reasonable adjustments approach. So we encourage you to get in touch with us if you require anything... our email is talkingcareers@itv.com. Find out more here
Find out more about our benefits http://www.itvjobs.com/why-join-us/benefits/
We want to be the most flexible employer in Media. We offer Smart working and we will support you and provide you the right environment and work/ life balance
We reach millions of people everyday, that's why having diverse talents and being an organisation where colleagues feel included is crucial to us. We have various networks who celebrate and support our colleagues. We try to embed an inclusive mindset in everything we do. Find out more here
* There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.