ROLE REQUIREMENTS JOB PURPOSE
TCO seeks a talented and organised Production Manager who can help us to lead and deliver client projects on time, on budget and beyond our client's expectations. We work with some of the world's biggest and brightest brands across all media (video, print, editorial, photography, design) - who come to us for our inspiring creativity, professionalism and innovative approach to problem solving.

We operate with a service-first approach to client care, so excellent communication skills and a positive can-do attitude are essential. Likewise, the fast-paced nature of the agency requires the ability to multi-task, handle stress, manage expectations and work well alongside the rest of the team. In return, you will have the opportunity to work on interesting and ground-breaking projects, take initiative and truly own your role, and also be a part of a growing, dynamic and friendly team at the forefront of youth culture.

The Production Manager will work closely with the Executive Producer, Producers, Project Managers and the Account Team, to ensure budgets and schedules are realistic, that company margins are maximized and that both technical and personnel related production and post-production workflows are managed effectively and efficiently. This role will also provide a consistent financial and production presence across all projects.


KEY ATTRIBUTES & QUALIFICATIONS:

- Hands-on Production Management skills.

- Accurate financial, cost management and reporting skills, including working with excel spreadsheets, combined with a keen awareness and understanding of the financial implications of all decision making to achieve maximum production efficiency and spend.

- Extensive experience in Branded Content and Corporate video production (publishing and print is a plus).

- Excellent interpersonal and communication skills at all levels, including client management.

- Excellent organisational and time management skills.

- Extensive experience in identifying suitable freelancers to work across projects.

- Robust attitude to managing personnel and dealing with roster changes and project deadlines.

- Thorough understanding of technical and personnel related production and post-production workflows.

- Experience of working with and managing risk assessments and insurance cover, including added risk cover.

- Experienced in both UK and overseas filming requirements, carnet, travel and visa processes.

- A natural problem-solver with the ability to think creatively, technically and laterally.

- Confident and persuasive.

- Highly computer literate.

- Able to remain calm under pressure and multi-task effectively.

- Able to work as part of individual teams and across the department, providing a cohesive presence.

- Strong negotiating skills.

- Experience with talent contracts and child licences.


KEY TASKS/RESPONSIBILITIES:

- Preparation and review of project budgets and schedules in accordance with client requirements, and working with Producers to identify and maintain income and recovery projections. Create budgets at peak workflow periods.

- Invoice processing including coding and accurate management of incorporation into cost manager system, forecasting costs to complete and closing projects once delivered and accepted; including confirmation of supplier invoice details, payroll payments and claims, coding to projects once received, ready for approval and check and process staff expenses for authorisation, overseeing petty cash and float reconciliations, project expenses and invoice submission.

- Managing production and post production technical and personnel workflow requirements for each individual project, including setting up team meetings in good time to discuss requirements and options and take ownership of tailored workflows created from these in order to achieve best quality, timely and cost-effective delivery.

- Planning and sourcing personnel (both freelance and staff) and resource allocation, including management of working hours, sickness and absence, identifying freelance needs (production staff, crew, post production crew and in vision talent) and maintaining database/contact list of suitable personnel to fill roles on current and future productions. Raising and issuing appropriate freelance personnel contracts and purchase orders in line with HMRC guidelines for personnel working within the organization.

- Helping to organise all aspects of post-production for the team - including ingest, editing, design and long term storage and quality assessment for all projects prior to delivery.

- Working with Producers and Project Managers to manage and prepare call sheets, risk assessments and insurance cover requirements.

- Working with the Executive Producer to develop and update job descriptions for project personnel.

- Working with Producers and Project Managers to develop and maintain strong relationships with external clients where required, ensuring their projects meet and exceed quality and technical standards and maintain communication with clients during projects.

- Working with Producers and Project Managers to develop and maintain strong relationships with external suppliers (resources, kit, personnel) including management and negotiation of bulk discounts and best rate discussions.

- Book and manage internal and external resources, kit, staff and freelancers across all areas of production.

- Overview, management and prompt preparation of post-production paperwork/legal reporting requirements including music cue sheets and release forms, copyright clearances, rights management and agency clearance and reporting.

- Maintain, develop and update freelance database and freelance talent pool.

- Manage resource diaries for designers and editors.

- Supporting the Department on extra projects as and when required.