We are seeking a Production Coordinator to join our award-winning production management team at BBC Studios Audio.

This exciting role will see you embedded within the audio production team. On a weekly basis, this would involve attending recordings across some of London's most iconic recording studios and venues, such as the BBC Radio Theatre. There may be out of London recordings as well.

We are an exciting, growing commercial audio production company that specialises in making comedy and entertainment programmes. Based in the iconic Television Centre, Wood Lane in London, we are at the heart of BBC Studios.

We make about 150 hours of radio and audio content a year, mainly for BBC Radio 4 but also BBC Sounds and increasingly commercial commissioners, including Spotify. We produce long-running and much loved titles such as The News Quiz, The Now Show, I'm Sorry I Haven't A Clue and Just a Minute, alongside newer shows like Sindhustan, Bridget Christie: Mortal, Sarah Kendalls' Australian Trilogy, Alexei Sayle's Imaginary Sandwich Bar and Daliso Chaponda's Citizen of Nowhere.

We make all types of comedy and entertainment from satire (Dead Ringers) to sitcoms (Conversations from a Long Marriage, Ed Reardon's Week) to factual entertainment/comedy (Simon Evans Goes to Market, Museum of Curiosity), sketch shows (John Finnemore's Souvenir Programme) and stand-up shows (Mark Steel's In Town, Ken Cheng: Chinese Comedian).

Podcast-wise we also produce Eddie Hearn: No Passion No Point for 5Live, PRESSED, spin-off audio drama Doctor Who: Redacted, and Inside Inside No 9 (the companion podcast for the TV programme) for BBC Sounds, and Rose and Rosie: Parental Guidance for Spotify, with various others under commission or in development.

Main Responsibilities
The successful candidate will report to the Junior Production Manager on a day-to-day basis.

Job Purpose

To coordinate audio productions end-to-end, from onsite setup and presence at recordings to post-production and delivery, acting as the focal point of contact between production team members, talent, crew, venues and suppliers, the production office and sometimes audiences and live events. This will include providing support to the Junior Production Manager, Production Executive & Producers in securing and managing the arrangements for all the resources needed for productions and will require you to work on your own initiative as well as to be a part of a small production team.

The Co-ordinator will have an understanding of and commitment to the aims of Production; will be receptive to the needs of the full range of programmes, new technologies and new ways of working.

Main Responsibilities

Setting up and booking all technical facilities, equipment and venues for live recordings, booking crew, obtaining quotes from suppliers, negotiating deals as and when appropriate, contacting talent agents and monitoring and reconciling production spend
Act as the main point of contact for the receipt and communication of information to and from the production team, and all other internal / external departments and contributors, including making all arrangements and briefing them concerning the Producer's intentions. This may also include assisting the Producer in the finding and securing of contributors or talent and contracting them as required
To co-ordinate all necessary clearances e.g. music, archive, performance and literary copyright for the programme, including for commercial use, and ensure that written records of any agreements are maintained in systems including Proteus
To physically assist in the studio and on location during rehearsals and recordings, and where required undertake limited operational duties under supervision
To locate and book accommodation, travel and transport for artists, contributors & crew
Casting and talent availability checks, liaising with agents to ensure good communication across the production
Arranging child licensing
Script supervision and script formatting
To collate information required to produce call sheets, schedules & risk assessments and undertake all programme administration routines. This will include completing PasBs (Programmes as Broadcast using Proteus and other systems), music reporting, risk assessments including COVID measures and awareness of production and BBC guidelines - communicating measures to teams and talent and assisting Producer with maintaining compliance
To ensure that all necessary information is appropriately documented for easy reference in production folders
Final programme delivery to networks or publishers
To have an awareness and understanding of the financial constraints of each programme budget when finding resources and negotiating deals, working to net budgets
Undertake all financial administrative duties for productions including raising programme numbers, raising requisitions using MyBusiness, contracting crew via Smartbook, robust recording and monitoring of programme spend in cost logs, use of SAP reports, updating monthly forecasts in BPC and reporting detail to Junior Production Manager and Production Executive
To comply with all relevant BBC Safety Rules, procedures and guidelines. To be fully aware of the Health and Safety responsibilities of this job role, including preparing risk assessments
To comply with the BBC's policies on equal opportunities and diversity and to apply the principles of the policies when carrying out the role
To undertake all administrative work on programmes scheduled for repeat or reversion. This may be undertaken in the absence of a Producer and may involve arranging playbacks to check quality and content
To score quiz and panel shows on stage, where required
To upload content for social media use, which could include stills and visual content
Are you the right candidate?
We specifically want to hear from candidates who have previous experience working as a Production Coordinator or similar in the production management career path framework with evidence of a clear understanding of all stages in the production process, as well as -

Excellent administrative skills and experience using Microsoft Office including Word, Excel and Outlook to a good standard is essential
Experience of setting up recordings, events or shoots and being present for production days
Experience of completing full range of production paperwork using Proteus and/or Silvermouse
Experience of obtaining and clearing archive material and music
Resilient, calm and professional manner
An excellent, clear communicator - able to adjust tone and approach for different audiences
A keen eye for detail and able to juggle a number of different shows at once in studio and on location
A demonstrable interest in audio, comedy, entertainment and podcasts, including commercial podcasts
Experience of setting up factual programmes and international travel is a plus
Knowledge & experience of production management across more than one genre of output is advantageous
Experience of forecasting, monitoring and reconciling production budgets is advantageous
Experience using systems such as SAP and MyBusiness, with use of BPC or ECat is advantageous
#youmakethebbc

Please note that this is not an editorial or entry-level role