Job Purpose:
• To assist in the smooth running of the Industry News production department
• To ensure the smooth delivery of the programmes to conferences, websites, clients and associations as appropriate
• To ensure everything is ready and prepped for the studio recordings - including studio sets, logo stings, films completed and signed off
• Ensuring rushes are ingested and viewing files sent to reporters in time for scripting days
• Ensuring timescales don't slip, and deadlines of editing and filming cut off are kept to by producers
• Ensuring all production costs are tracked and reported to the Executive Producer regularly.

Key tasks/responsibilities:
• Liaise with finance and production team on production budgets and cost savings
• Enter predicted costs into cost trackers for all UK and US projects
• Enter invoice details into cost trackers and notifying Executive Producer of discrepancies
• Cost analysis and reporting - hold a wash-up meeting with Executive Producer after each project Office Management
• Organise travel for meetings and liaise with Producers
• Keep across all meetings for the team and inform reception team of guests expected each week, book rooms and catering as required.
• Assist with call sheets and schedules when required
• Organise consent forms and shoot paperwork (preparation, send to clients and reporters. Manage their collection and filing)
• Book reporters for shoots, edits and logging
• Book editors, edit suites and manage edit diary
• Organise logistics of shoots: Conference, Studio, Client Films, News Items (crew, travel, kit, cards, permissions, parking, couriers etc)
• Organise logistics of media (tapes/cards, from reporters and cameras, into digitising and logging)
• Assist with studio recordings and conference filming
• Assist with logistics for screens for conferences and programme launch
• Arrange final delivery of video files, embed codes and rushes to clients
• Keep Client Progress document up to date
• Keep Production Calendar and Edit Diary up to date ITN | Private and Confidential 2
• Set up new project folders, and keep all documents saved in the allocated places, add new Client's to Client Progress
• Devise new template documents for each project
• Booking rooms and catering for production meetings
• Booking couriers and taxis
• Build and maintain freelance database, lead on communications to crew and other freelancers
• Support recruitment of production staff, freelancers and suppliers
• Negotiating rates, motivation of freelance production personnel
• To look for new and more efficient post-production work flows and systems.

Key attributes/qualifications:
• Experience in corporate or news video production
• Excellent organisational, communication and time management skills
• Excellent financial and cost management skills, including working with excel spreadsheets
• Extensive experience in identifying suitable freelancers to work on projects
• Excellent understanding of technical and personnel related production and post-production workflows
• Cost management / invoice processing / cost reporting experience
• Experience of working with a Media Manager to organise all technical aspects of production and post-production through to delivery for the team - including ingest, editing and long term storage
• Excellent attention to detail
• Good IT skills
• Experience of working with and managing risk assessments
• Natural and enthusiastic problem-solver
• A natural people-person with strong collaboration skills
• Keen awareness and understanding of the financial implications of all decision-making
• Ability to manage upwards
• Strong negotiating skills.