Voltage TV currently have an opening for a Personal Assistant to the Senior Team here in our offices in London.

This Assistant's role is very much in keeping with the usual requirements of diary management but there is a lot of personal touch that is needed due to being a vital role within the company. We are looking for someone that has a nurturing, energetic and confident demeaner that filtrates throughout the company and is not only focused for the MD, CEO & HOP.

Strong interpersonal skills to maintain positive relationships with some of the country's leading commissioners and creative talent. With that, confidentiality and discretion are paramount. Must be extremely organised with the ability to multitask within a fast paced, changing environment. Being proactive is an absolute must when looking after the CEO's diary and ensuring everything runs timeously.
A technical background would be beneficial. If you have a good understanding of social media, general iPhone and PC issues as well as editing videos & camera maintenance; this would be an added bonus.

The role is to also work closely with the Office Co-ordinator for social events, daily running of the office and cover when they're away. There will also be basic HR and maintenance of staff contracts across the company.

If you excel in many of these requirements and want to work for a team that has a family dynamic, then we would love to hear from you.

Skills or Requirements
• Excellent written and verbal communication
• Excellent multiple diary management
• Excellent organisational skills
• Ability to meet deadlines
• Ability to prioritise & multitask
• Attention to detail
• Vital part of the team
• Flexible manner and willingness to assist
• Computer literacy for both Mac and PC
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Bonus skills

• Good technical ability: including editing videos, camera maintenance (C300, PMW, GoPros etc) and general confidence and ability with technology.

Responsibilities

Manage multiple diaries - Both CEO & MD
Overview of production shoot dates & viewing dates for CEO to attend
Arrange development meetings
Update development team of commissioner meetings
Knowledge of tasters and treatments of the company
Book travel & accommodation for festivals
Press liaison
Board meeting scheduling & organisation of board packs
Minute taking
Cover for Office Co-ordinator / reception
Manage expenses for the main office
Responsible for award entries
Basic HR - Passports, starter forms, welcome packs & staff contracts
Organise quarterly work drinks as well as staff parties
General office administration
Ad-hoc office support