PA to the Management Team
London
Our people are at the heart of everything we do at ITN. It's vital that our workforce reflects the diversity of both our audience and the wider society in the UK, so we're proud to be an equal opportunities employer and we actively seek candidates from diverse backgrounds and communities. We also recognise the importance of a good work life balance, so we do everything we can to accommodate flexible working, including part-time and job shares for all our roles. Please just let us know in your application or at any stage throughout the process if this is something you want to explore.
To provide a full range of executive support to the management team of Channel 4 News.
Responsibilities
Providing administrative and executive support to the management team of Channel 4 News and general office management to the wider newsroom.
Efficient diary management (including planning meetings, travel arrangements (national and international), room bookings, catering and collating necessary paperwork and acting as gatekeeper for management
Preparation of all documents, correspondence and presentations in a timely and professional manner, including proof reading and editing where appropriate
Preparation of monthly and quarterly reports to the ITN executive and Channel 4.
Attending internal meetings when necessary, preparing agendas, taking minutes and circulating action points as required
Building a network of effective and positive relationships with a variety of stakeholders at all levels
Managing, reviewing and implementing filing and office systems, both electronic and hard copy and supporting the management team with effective document management within the ITN systems
Receiving, handling and screening calls, redirecting effectively and efficiently where necessary
Responding to select emails and correspondence
Interaction with all levels of staff and visitors
General administrative duties (including but not limited to, raising purchase orders, processing supplier invoices, online expense claims, phone bills, ordering of supplies, distribution of post)
Monitoring programme output and interpreting data as part of ongoing diversity processes
Ad-hoc administrative support for the wider newsroom
Ad hoc production co-ordination to support Production Manager
Organisation and management of external newsroom visits and meetings
Providing organisational support to work experience and apprenticeship programmes
Qualifications
Accuracy and attention to detail on all work undertaken, highly developed written communication skills
Ability to be both pre-emptive and reactive
Confident communicator with a good telephone manner
Exceptional interpersonal skills
Strong and robust personality with the ability to manage upwards effectively
Excellent organisational and planning skills
Experience of prioritising conflicting workloads and working within the confines of strict deadlines
Strong computer skills including relevant software, such as Office 365, MS Office and PowerPoint
Knowledge of standard office administrative practices and procedures
Knowledge of and interest in Channel 4 News, with the ability to empathise with staff and understand the pressure of the newsroom
A proactive, adaptable and enthusiastic working approach
Ability to interact and relate to all levels of staff and build strong relationships
Ability to work well in a team, combined with a high degree of initiative
The ability to work flexibly and under pressure in a demanding environment