We are looking for a Personal Assistant to join our busy team. The Production and Crewing team are responsible for liaising with Producers, Supervisors and Heads of Department to ensure that our visual effects projects are resourced with the best available crew. They also have a pastoral support role to crew within their assigned departments.

Key Responsibilities:

Diary management for the Heads of Production and Head of Resourcing
Organising meetings and setting up conference and video calls
Ensuring team members are prepared for meetings
Booking resources
Booking employee appraisals, requesting feedback from peers and organising other related paperwork
Organising and filing confidential documents
Answering phone calls and taking messages from clients and staff
Liaising with HR, Finance, Systems, Desktop and VFX departments as required
Discreetly dealing with confidential and sensitive information in an appropriate manner
Other ad hoc administrative duties as may reasonably be required
Occasionally arranging travel
Essentials Skills:

Proficiency with MS Office including Word, Excel and Powerpoint
Excellent communication skills
The ability to work well under pressure
Reliable and responsible attitude
Good organisational skills, including efficient time management
Demonstrable ability to work under own initiative
Discretion
Outgoing, friendly with a can-do attitude
Desirable Skills:

Previous experience as a department assistant or similar role
Some knowledge or understanding of visual effects or post-production