This PA role will provide administrative support to the Executive Vice President for two days per week (Thursday and Friday) as part of a job share arrangement.
Handling administration for the EVP
Diary management and close liaison with EVP and direct reports
Co-ordination of internal and external meetings; conferences and client dinners, liaising at different levels across the business
E-mailing, sending or receiving documents
Working with the partner PA to organize company events such as Premieres, events and other forms of internal/client entertainment
Co-ordination with the support staff for senior management team
Working closely with the partner PA to book travel and accommodation when needed
Screening/gatekeeper of all incoming calls for EVP
Raising urgent invoices and PO's
What do we require from you?
Previous experience of working as a Personal Assistant
Good working knowledge of Microsoft Office (outlook, word, excel, powerpoint)
Capable of establishing and maintaining strong working relationships at all levels and providing a professional and timely service at all times
Strong organisational skills with a keen focus on details
Outstanding ability to multitask and constantly prioritise with an often conflicting workload whilst also remaining calm under pressure
Strong sense of urgency when dealing with priority items
High degree of accuracy and attention to detail at all times, even with the most routine tasks
Excellent communication skills; both written and verbal
Experience working in a fast-moving and very busy environment
Flexible, resilient, tenacious and committed
Able to work on our initiative as well as part of a team
Professional appearance/attitude
Articulate and assertive
Strong team orientation; ability to work closely and well with other team members in the office.
Bonus points for
Previous experience working as a PA within the entertainment industry
Experience of working in a multinational company