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We're looking to recruit a new office manager for the The Edge's Doha, Qatar office. The candidate needs to already be based in Qatar and hold the necessary permits to work.General Office Duties- Making sure that the phone is answered as quickly and efficiently as possible- Filtering calls- Meeting and greeting clients and other visitors to the office- Keeping track of the whereabouts of all members of staff; who's on holiday, out of the office, on lunch etc.- Ordering couriers - bikes and cars, as and when required- Maintaining stock levels of all consumables- Extensive email management; monitoring, prioritising and responding- Organising national and international travel arrangement - flights, hotels, logisticsManagement Duties- Assist in the recruitment process for new staff members- Analysis and collation of CV's - Partaking in the interviews of new team members where appropriate - Informing successful and unsuccessful candidates- Holiday allocation - monitoring and approving staff holiday- Administration of absenteeism/sickness- Allocation of production jobs to the staff- Tracking staff work flow and projects- Share responsibility for a work experience participant's well-being and of the allocation of their tasks for the week. Collate and file work experience feedback questionnaires.Duties to Assist Client Liaison- Busy diary management - scheduling & chasing of meetings, client liaison- Attending meetings, taking minutes, briefs and reporting back- Building relationships with potential and existing clients- Setting up meetings and video conferences/ calls- Preparing/ formatting documents for clients/ meetings- Creating PowerPoint presentations for meetings, events & presentations as required- Liaising with creative development and sales teams on Director's behalf where appropriate/requiredDESIRED EXPERIENCE / SKILLS- Excellent people management abilities- Ability to delegate efficiently- Discretion- Diplomacy- Confidence- Flexibility- Proactivity- Resilience- Experience of working in a busy office environment- Excellent time management and prioritising skills- Ability to use initiative and work autonomously- Excellent communication skills both verbal and written- Meticulous attention to detail with excellent organisational skills- Ability to build and maintain relationships with clients and colleagues
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