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This role sits in the Special Events unit of ITV news, supporting the unit and wider newsgathering across the newsroom. They will work closely with the special events editorial team and the Operations and Finance Director managing budgets and schedules, production and post-production workflows, effectively and efficiently. Providing a consistent financial and production presence across all programming within the Special Events unit but with a critical brief to manage Operation Lion and Forth Bridge

Responsibilities
FINANCIAL

Preparation of budgets and schedules in accordance with editorial briefs, client requirements, identifying and
Maintaining budget reconciliations and creating ad hoc budget forecasts and reforecasts as required
Managing agreed budgets in line with production requirements and delivery timescales
Managing cost manager systems, forecasting costs to complete, providing regular cost reports to the OFD
Work closely with the finance team, providing confirmation of supplier invoice details, payroll payments and claims, coding invoices or timesheets to projects once received, ready for approval and check and process staff expenses, oversee petty cash and float reconciliations, project expenses and invoice submission

PROGRAMMING

Book and manage internal and external resources, kit, staff and freelancers across all areas.
Oversee pre-production and planning to ensure the whole team understand the editorial requirements, schedule, health and safety issues and any compliance or legal issues relevant to Special Events unit programming.
Manage production and post production technical and personnel workflow requirements for Special Events Unit programming.
Planning personnel (freelance and staff) and resource allocation and maintaining database/contact lists
Organise and liaise all aspects of post-production for the team
Managing and preparing call sheets, risk assessments and insurance cover requirements as required
Develop and maintain strong relationships with external suppliers and external clients
Maintain good communication and liaise with the cross company Special Events planner
Overview, management and prompt preparation of post-production paperwork/legal reporting requirements including music cue sheets and release forms, copyright clearances, rights management and agency clearance and reporting
Supporting the newsroom on extra projects as and when required

These are the main requirements of the role and is not an exhaustive list of duties. It is intended to reflect the nature, range, and context of the work, which will change over time.

Qualifications
A facilitator able to take on considerable responsibility and recognise and work to the authority of senior management
Excellent people management skills - able to motivate, inspire and support all members of the production team
Hands-on Line Producer/Production Management skills
Accurate financial, cost management, forecasting and reporting skills, including working with excel spreadsheets, combined with a keen awareness and understanding of the financial implications of all decision making to achieve maximum production efficiency and spend
Excellent forward planning skills
Excellent interpersonal and communication skills at all levels, including client management
Excellent organisational and time management skills
Extensive experience in identifying suitable freelancers to work across projects
Experience of workflow design and review, be able to organise all technical aspects of production and post-production
Experience of working with and managing risk assessments and insurance cover, including added risk cover
Experienced in both UK and overseas filming requirements, carnet, travel and visa processes
A natural problem-solver, with the ability to think creatively, technically and laterally
Confident and persuasive
Highly computer literate
Able to remain calm under pressure and multi-task effectively
Able to work as part of individual teams and across the department, providing a cohesive presence
Strong negotiating skills
Working closely with OFD and legal team to ensure production budgets are approved and contracts received and signed off