Continuity Production Coordinator

What you will do
The role would consist of and but not be limited to the below tasks. This is an evolving role and therefore this specification may evolve during the transition period.

Transition project

Become familiar with the current UKTV continuity process
Assist the Project team, including COM and key business areas (tech & ops, media planning) to establish a new process for continuity production and delivery on the new playout provider, which will run alongside the existing provider during the transition period
Assist with the testing of the new playout system and production processes
Support the transition of existing voiceovers to the new system by completing entries as well as conducting data and audio checks to assess quality and accuracy
Support the transition of new recordings back to the existing playout provider
Co-ordinate the announcer recording schedules and booking the Farm facilities to support the transition
Support the continuity producer with training UKTV colleagues in the new processes and systems
Carry out any additional duties associated with the transition as required
Assist with creating the new live continuity process (for ad-hoc stunts) and support testing this on the new playout system (this will be after the initial transition to new playout)
Ongoing responsibilities - production and delivery of continuity service
Support the Continuity Producer and COM in the Continuity service production, delivery, and output
Provide role cover for the Producer and COM in their absence
Ensure continuity is delivered accurately and timely, ongoing and for transition, to ensure a positive viewer experience across our channels
Ensure all necessary operational and editorial system checks are completed and accurate
Be an additional liaison for voiceover operational issues and queries and resolving them timely and accurately.
Be an additional superuser of continuity operating systems Barrcode and scheduling system What's On
Complete data entry as and when this is required
Complete system audio checks as and when these are required
Oversee the payment cycle for announcers and other suppliers to the continuity team through the company invoice management system. Ensure key budget owners are notified when required.
Be motivated, proactive and solution-focused, working quickly to resolve issues
Be flexible to changing priorities and demands on continuity playout
Complete additional duties as required
Collaboration
Harness team spirit across UKTV by collaborating with colleagues across the business in to deliver a successful on-going service
Assist with training UKTV continuity colleagues in continuity systems and processes
Ensure communication between stakeholders and key parties is timely, accurate, and informative
Assist the wider media planning team with key initiatives and projects
Voiceover management
Manage the announcer recording schedule, working closely with the Farm and creative team in booking of the Farm facilities
Issue schedules to key stakeholders as well as communicate and updates or changes in good time
Ensure that recordings are complete and delivered to the playout system, all necessary checks are made
Be an additional liaison for voiceover operational issues and support the continuity producer to ensure that recording requests, changes or missing items are resolved.
Support the continuity team by managing schedule changes and changes as a result of unforeseen event that might change continuity, as well as support further actions required e.g. re-records and bookings, data or audio checks etc
Support the management of new announcer searches and casting process from original initial brief to on-air playout
Ensure talent has a positive experience of working with UKTV
Be an additional out of hours/emergency contact for continuity with the continuity producer
Once set up, assist the occasional management of live continuity if required
Contribute to script writing as and when required
In ad hoc special circumstances be prepared to carry out voiceovers if necessary.
Who you are
Key skills and experience to also include

Understanding of Ofcom and compliance regulations
A proactive member of the team who is solutions focused, meticulous, self-motivated and has a flexible approach to work
A good communicator and problem-solver who can work with multiple teams and forge positive relationships
Strong attention to detail and accuracy
Must be comfortable in a dynamic environment with constantly changing priorities. Needs to be able to multitask.
Passionate about Continuity and UKTV and be familiar with our brands