deVine Voices Job description - Casting and Bookings Coordinator

deVine Voices is a busy talent agency based in Broadstairs in Kent.

We provide English and international voices across advertising, broadcast, corporate, gaming and digital content.

We are looking for a superdooper addition to our friendly team.

Talent and client liaison, negotiating fees and daily admin coupled with scouting and casting whilst maintaining the bookings system and CMS are the main tasks.

Temp to perm positions available.
Entry and senior levels considered
Potential for flexible hours.

Casting & Bookings:
• Liaise with talent and clients via email and telephone
• Work closely with deVine Agents and Directors, supporting daily workload
• Book in talent using web based booking system Agent Arrange
• Fee negotiation
• Casting - use the CMS and deVine website to review and cast talent, matching to client brief.
• Research and scout talent globally, using online resources.
• Pinpoint and make contacts in various creative industries - advertising, TV, gaming...
• Chase up financial info from talent and clients
• Create, send and keep tabs on invoices
• Prepare paperwork for accounts
• General administration
• Flag up potential issues/delays to the team and Directors proactively

Data Entry & Proofreading:
• Data entry - inputting talent profiles for the deVine website and record keeping
• Proofread, correct and review content
• Publish content on the website through the dedicated Content Management System (CMS).
• Edit, clean and convert media files
• Organise and add media assets using the CMS and Vimeo
• Contact talent for missing information and keep record of outstanding assets and info
• Track and report mistakes on site
• Compile and share feedback
• File and manage data via folders on outlook and mac system

Requirements:
• Exceptional communicator. Strong English language and writing skills. Warm, friendly but professional manner is required.
• Ability to multitask and prioritise effectively, enabling to work quickly and accurately.
• Negotiation skills
• Experience of using a booking system and content management system (CMS)
• computer literate and technically minded, together with a good knowledge of standard software packages - Microsoft Office (Outlook, Word and Excel) with experience of using Apple mac systems.
• Proofreading, revising, and editing skills
• Extensive attention to detail
• Organisation and planning skills
• Proactive problem solver
• Good energy, positive outlook with can-do attitude, willingness to go the extra mile for your talent and clients
• Great at building relationships internally and externally
• Enjoy being part of a team as well as working autonomously
• Strong work ethic, highly motivated
• An interest in the voice-over and production industry

Desirable:
• Experience of working in an agency, casting or production environment
• Additional language skills
• A good working knowledge of film, television and theatre
• Professional English editorial and grammar skills
• Experience of using social media platforms