Reporting to: HR & Office Manager

Location: Ilford, Essex

Hours: Full time 40 hours per week, Monday - Friday (Flexibility required to work weekends, bank holidays and additional hours)

Salary: Competitive and based on knowledge, skills & experience

Company: Veritas Consultancy (UK) Ltd

We are looking to appoint to an experienced Administrator/Receptionist to join our busy office in Ilford. The successful candidate will have substantial experience in working in customer facing roles. You will have the ability to prioritise your own workload and work well as part of a team.

You will need to be a self-starter, with the ability to get on well with people, be highly organised in order to meet deadlines and work to a high level of accuracy.

Skills:

Greeting visitors to the facility warmly and offering them help immediately
Assisting clients in finding their way around the office
Maintaining front door security and reporting any suspicious activity
Keep up to date and maintain daily staff/visitor logs records
Taking and directing calls, through switchboard
Maintaining telephone call log sheet
Completing administrative tasks as and when assigned by line manager
Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
Keeping basic office supplies like pens stocked and accessible to visitors
Ordering supplies for the rest of the office
Providing visitor/guest support
Arrange meetings by scheduling appropriate meeting times, booking rooms, planning refreshments and organising facilities
Frank outgoing mail and manage post
Ensuring the delivery of the highest quality sound and communications service
Ability to work under pressure and meet deadlines
Assist with HR Administrative tasks as requested
Photocopy and file appropriate documents as needed
Possessing good organisation, communication and problem solving skills
Ad hoc support as required
Experience:

Minimum of 1-2 years previous relevant experience
Familiarity with phone systems
Competency in Microsoft applications including Word, Excel, and Outlook.
Qualifications & Key Skills:

Degree Level or equivalent
Office administration experience essential
Strong attention to detail
Ability to work without supervision
Excellent time management skills
Excellent communication and telephone skills
Technical skills, including proficiency with Microsoft Office programs
Strong prioritisation and organisation skills
Ability to handle confidential information
Presentable
Ability to multi-task