PLEASE DO NOT APPLY IF YOUR SKILLS AND EXPERIENCE DO NOT MEET THE CRITERIA AS YOUR APPLICATION WILL NOT BE CONSIDERED

Position Summary:
A proactive and driven individual is required to provide full administrative support to the SVP, Head of Channels. The role will also provide some support to one VP and 3 Directors within the Channel team.

This position requires a high level of internal interaction with senior managers as well as peers in other departments of the company and external interaction with business partners, suppliers and clients.

The role will encompass both diary management and administrative duties to facilitate communications within the Channel Team and to other key departments. The position will also require involvement in project work.
Responsibilities:
To act as the main point of contact for the SVP & Head of Channels, CEEMEA. In particular, to manage the interface with executives within CEEMEA and across DNI.
To provide full administrative support and diary management for the SVP & Head of Channels.
Booking meeting rooms, greeting guests and providing refreshments as necessary for London based meetings
Manage travel schedule and all travel arrangements for the SVP & Head of Channels. Manage travel bookings for one VP and 3 Directors
Make travel, transport & hotel arrangements and arrange travel itineraries and organise expenses
Organise visa's where necessary
Manage the information and documentation that comes through the office:
Filter mail and reading matter, draft responses, suggest other managers who might deal with queries
Answer telephone and screen calls, route callers, take detailed messages, respond to internal and external enquiries, and provide information within scope of authority
Support the management of the department, monitoring and managing departmental expenses, holidays, sickness etc and advise the SVP accordingly
Take a proactive approach in understanding the business strategy
Prepare purchase orders and cheque requisitions if required and prepare, submit and track monthly expense claim, manage approvals of the above as necessary
Organise logistics around team workshops, such as large room bookings, organising catering and materials.
Independently take on a range of projects and tasks delegated by the SVP
Collate and edit routine reports
Research & compile information when required
Proactively seeking agenda's and encouraging the creation of agenda's [or completion of status reports] for key regular meetings
Be the SVP's eyes and ears in the organization. Proactively play a role in managing the morale of the team
Requirements:
A proven track record of multi-tasking in a fast paced environment
Comfortable working across different cultures
Excellent time management skills, punctual and a strong ability to prioritise
Experience in dealing with senior executive staff
Discretion, professional and personable attitude at all levels
Strong interpersonal and communication skills
Strong attention to detail
Excellent writing skills
Adaptable, committed and commercially aware.
Able to work flexible working hours on occasions
Proven administrative & organizational skills
Benefit if Polish Speaker