PLEASE DO NOT APPLY IF YOUR SKILLS AND EXPERIENCE DO NOT MEET THE CRITERIA AS YOUR APPLICATION WILL NOT BE CONSIDERED

DEPARTMENT DESCRIPTION

The department provides strategic, technical and operational expertise to Channel 4. It proposes, manages and directs decisions about digital distribution and channel delivery, digital switchover, programme archiving strategy, and any other broadcast technical issues that affect Channel 4 and the wider industry.

The department also ensures technical and service standards for programme delivery on all distribution platforms are maintained and that operational processes and resources meet the needs of the business for the trafficking and broadcast of all material on all platforms.

JOB PURPOSE

The job holder will be the Personal Assistant to the CTO of Broadcast & Distribution and Chief Architect (CA), as well as provide general organisational and administrative support to other managers within the D&BT department. This support will include the programme management team.


KEY RESPONSIBILITIES

Personal Assistant to the CTO of Broadcast & Distribution and CA, administrational and organisational support to managers within D&BT. Project management support for the broadcast technology services at Red Bee Media and general support for the wider team.

Diary management for the CTO of Broadcast & Distribution and CA and other managers when required.
Correspondence management and phone call screening for CTO of Broadcast & Distribution and CA.
Act as a central point of contact internally and externally for department queries.
Arrange and coordinate meetings with suppliers, industry groups and internal C4 staff, including catering provision and meeting and greeting participants.
Co-ordinate attendance and registration at conferences.
Organise travel itineraries, accommodation, and tickets for the D&BT department.
Provide general assistance to Programme Management with duties that include processing of invoices and clip and dub requests.
Creation, tracking and maintenance of filing systems and document management systems, for projects and related departmental activities.
General administration support for all D&BT managers including: assistance with reports, presentations, spread sheets, project plans, ad-hoc projects and minutes.
Expenses processing for the D&BT team.
Sort & distribute department post and maintain stationary stock.
Liaison with HR and Facilities Management re. New joiners and staff moves, including office space, equipment, computer and telephone accounts.
Update holiday and sickness records for the D&BT department.
Update and distribute departmental information e.g. organisation chart, induction packs, email distribution lists.
Organise departmental events.


SKILLS AND EXPERIENCE REQUIRED BY CANDIDATES INCLUDE:

Must have
A proven track record of operating at a PA level
Excellent communication skills
Advanced MS Office skills - Outlook
Intermediate MS Office skills - PowerPoint, Word, Excel
Experience of building and maintaining working relationships
Resilience when encountering difficult people
The ability to organise and manage workload by prioritising
A very pro-active approach
Good attention to detail

Nice to have
Exposure to Microsoft Project & Visio
Exposure to working in a project-based environment
Experience of checking and coding invoices
An awareness of C4 business areas, including broadcast terminology
Experience of providing administrational support to a team of managers
Event organising experience
Experience of providing cross departmental support